Interim Project Coordinator

Texas EcoGrow is one of the fastest-growing commercial landscaping companies in Texas a Lawn & Landscape Top 100 firm serving HOAs master-planned communities and commercial properties across Austin and San Antonio with Houston next. We build it. We maintain it. We stand behind it.

Our installation pipeline is full and we need a coordinator who can keep multiple commercial landscape construction projects on schedule on budget and out of trouble starting now through the end of October. This is a contract role with a defined end date. Perform at a high level and a conversation about a permanent seat is on the table but take the role for what it is not what it might become.

You will own the day-to-day coordination of active install projects: permitting scheduling vendor and material logistics and the constant collision between deadlines lead times and field reality. You report to our Production Manager and work alongside account managers crews vendors and municipal offices every day.

• Permitting: prepare submit and chase landscape irrigation and right-of-way permits with city and county offices (Austin Round Rock San Antonio metro). Track every permit from application to approval and never let one sit in a queue unnoticed.
• Scheduling: build and maintain project schedules sequence tasks respect dependencies account for vendor lead times weather days and site access restrictions and recompute completion dates when reality moves.
• Deadline management: own the calendar. Flag at-risk milestones early propose recovery options and escalate before a deadline slips never after.
• Project constraints: manage the daily trade-offs between budget schedule crew availability and material availability. When a vendor pushes a delivery or a city inspector reschedules you re-plan the downstream work the same day.
• Catch what others miss: reconcile budgets against vendor quotes and site plans quantity mismatches unit errors (square feet vs. square yards is a real one) duplicate line items math errors tax applied to the wrong lines and payment terms that do not match what was quoted. If a subtotal does not foot you find out why.
• Communication: write clear concise status updates to clients and property managers; run vendor follow-ups; document decisions so nothing lives only in someones head.

• A phone-first problem solver. When something is stuck a permit a delivery an inspection an unpaid invoice your instinct is to pick up the phone and call the client vendor or municipality and work it out. Email is for confirming what was agreed not for hiding behind.
• Excellent communicator written and verbal. You can explain a schedule slip to a non-technical property manager in five sentences and you can hold your own with a city permit tech.
• Relentlessly detail-oriented. You cross-check sources against each other instead of trusting the last document you were handed.
• Strong in Excel: comfortable building and auditing budgets with formulas lookups and conditional sums not just typing numbers into cells.
• Organized under pressure. Multiple projects shifting dates and incomplete information do not rattle you; they are the job.
• An extreme owner. You never say not my job. If you see a problem it is yours until it is handed to the right person with context.

• Experience in construction landscaping utilities or another field-based trade.
• Familiarity with municipal permitting processes in Central Texas.
• Exposure to project management.

• Contract: full-time immediate start through October 30 2026