Real Estate Program Coordinator

Anthropics mission is to create reliable interpretable and steerable AI systems. We want AI to be safe and beneficial for our users and for society as a whole. Our team is a quickly growing group of committed researchers engineers policy experts and business leaders working together to build beneficial AI systems.

We are seeking a Real Estate Program Coordinator to partner with Anthropics Global Head of Real Estate & Workplace. This is a high-impact execution-focused role that keeps Anthropics rapidly growing global real estate portfolio moving. The Coordinator owns the tactical workstreams behind every new office and every active transaction: initial security deposit and first-month rent wire transfers monthly rent PO setup with AP Letters of Credit and the day-to-day triage of activity coming from our broker team. The ideal candidate is highly organized detail-obsessed comfortable juggling many concurrent workstreams across global time zones and brings a strong service mindset paired with crisp written communication. Reporting directly to the Global Head of Real Estate & Workplace as an individual contributor you will be the operational engine that ensures our real estate program executes flawlessly as we scale.

New Office Setup & Transaction Execution

• Own the work of setting up new offices end-to-end including initial security deposit and first-month rent wire transfers in partnership with Finance Accounts Payable and local brokers.
• Manage end-to-end execution of Letters of Credit including intake forms supporting documentation signature collection; review checkpoints with Accounts Payable and the Head of Real Estate before submission.
• Track required documentation for international transactions (Articles of Incorporation Company Tax IDs Powers of Attorney passports banking details) and coordinate with Legal to source missing items.
• Maintain real-time status of all open transactions and provide weekly updates to the Head of Real Estate and broker partners.

Ongoing Rent & AP Operations

• Partner with Accounts Payable to set up purchase orders for monthly rent payments across the portfolio ensuring accurate amounts terms and lease references.
• Process and reconcile vendor invoices for rent TI reimbursements capital contributions and broker fees; partner with AP and Corp Accounting on processing and follow-through.
• Update and reissue POs as leases are amended renewed or escalated.

Broker & Portfolio Triage

• Serve as the day-to-day operational point of contact for the broker team triaging incoming activity requests and updates across the global portfolio.
• Surface decisions needed from the Head of Real Estate and keep the team focused on what matters most each week.
• Track action items follow-ups and open questions across every active broker workstream so nothing falls through the cracks.
• Build and maintain the Real Estate pipeline tracker in Airtable including views automations versioning and stakeholder-facing reporting.
• Track required documentation across the portfolio (executed leases amendments LOIs NDAs) and ensure executed copies are filed and circulated to relevant partners.

Cross-Functional Coordination & Communication

• Draft communications and support delivery of the Workplace All-Hands Real Estate Roadmap meetings and similar updates related to real estate transactions and milestones.
• Document and maintain standard operating procedures for recurring workstreams (deposits LoCs PO setup doc tracking) so that processes scale as the portfolio grows.
• Surface risks blockers and decision points to the Head of Real Estate clearly and early with proposed paths forward.

• Experience in corporate real estate operations real estate program coordination executive support to a real estate leader or a closely adjacent operations role.
• Hold a Bachelors degree or equivalent professional experience.
• Have hands-on experience coordinating commercial real estate transactions including wire transfers security deposits Letters of Credit and PO/invoice workflows.
• Are highly organized and detail-obsessed with a track record of managing many concurrent workstreams across time zones without dropping balls.
• Have strong written communication skills and can produce clear concise status updates and stakeholder communications.
• Are proficient in Google Sheets/Docs Airtable (or comparable database/no-code tools) and basic financial workflow tools.
• Are comfortable partnering with Finance AP Legal and external vendors and brokers and can hold cross-functional partners accountable to deadlines diplomatically.
• Have experience working in high-growth environments where processes are being built in real time.

• Have 5 years of relevant experience
• Have experience supporting global real estate portfolios across multiple countries.
• Have experience setting up POs processing vendor invoices and partnering closely with AP and corporate accounting teams.
• Have experience supporting software implementations.
• Have experience at high-growth technology companies scaling from 500-5000 employees.

Minimum education: Bachelors degree or an equivalent combination of education training and/or experience

Required field of study:A field relevant to the role as demonstrated through coursework training or professional experience

Minimum years of experience: Years of experience required will correlate with the internal job level requirements for the position

Location-based hybrid policy: Currently we expect all staff to be in one of our offices at least 25% of the time. However some roles may require more time in our offices.

Visa sponsorship:We do sponsor visas! However we arent able to successfully sponsor visas for every role and every candidate. But if we make you an offer we will make every reasonable effort to get you a visa and we retain an immigration lawyer to help with this.

We encourage you to apply even if you do not believe you meet every single qualification. Not all strong candidates will meet every single qualification as listed. Research shows that people who identify as being from underrepresented groups are more prone to experiencing imposter syndrome and doubting the strength of their candidacy so we urge you not to exclude yourself prematurely and to submit an application if youre interested in this work. We think AI systems like the ones were building have enormous social and ethical implications. We think this makes representation even more important and we strive to include a range of diverse perspectives on our team.

Your safety matters to us. To protect yourself from potential scams remember that Anthropic recruiters only contact you some cases we may partner with vetted recruiting agencies who will identify themselves as working on behalf of Anthropic. Be cautious of emails from other domains. Legitimate Anthropic recruiters will never ask for money fees or banking information before your first day. If youre ever unsure about a communication dont click any linksvisit for confirmed position openings.

We believe that the highest-impact AI research will be big science. At Anthropic we work as a single cohesive team on just a few large-scale research efforts. And we value impact advancing our long-term goals of steerable trustworthy AI rather than work on smaller and more specific puzzles. We view AI research as an empirical science which has as much in common with physics and biology as with traditional efforts in computer science. Were an extremely collaborative group and we host frequent research discussions to ensure that we are pursuing the highest-impact work at any given time. As such we greatly value communication skills.

The easiest way to understand our research directions is to read our recent research. This research continues many of the directions our team worked on prior to Anthropic including: GPT-3 Circuit-Based Interpretability Multimodal Neurons Scaling Laws AI & Compute Concrete Problems in AI Safety and Learning from Human Preferences.

Anthropic is a public benefit corporation headquartered in San Francisco. We offer competitive compensation and benefits optional equity donation matching generous vacation and parental leave flexible working hours and a lovely office space in which to collaborate with colleagues. Guidance on Candidates AI Usage:Learn aboutour policy for using AI in our application process.