OCM Coordinator

Bertram Capital is a private equity firm targeting investments in lower middle market companies. Since its inception in 2006 the firm has raised over $4B of capital commitments. Bertram has distinguished itself in the private equity community by combining venture capital operating methodologies with private equity financial discipline to empower its portfolio companies to unlock their full business potential. This approach is unique in that Bertram is not singularly focused on achieving its investment returns through financial engineering and the extraction of near-term cash flow. Instead Bertram focuses on reinvestment and technology enablement to drive growth and value through digital marketing e-commerce big data and analytics application development and internal and external platform optimization.

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Position Description: Bertram Capital a Foster City CA-based private equity investment firm is seeking a highly organized and detail-oriented Coordinator to provide day-to-day operational and administrative support to its OCM team. The ideal candidate is dependable proactive and skilled at managing competing priorities in a fast-paced collaborative environment. The Coordinator will serve as the operational backbone of the OCM team maintaining the database coordinating scheduling and travel processing expenses and producing routine reports. Approximately 75% of the Coordinators time will be dedicated to administrative and operational support.

Primary Responsibilities:

• Coordinate all travel arrangements for the OCM team including flights hotels and ground transportation ensuring smooth and timely logistics
• Coordinate day-to-day calendars and scheduling for the OCM team proactively resolving conflicts and prioritizing meetings
• Collect process and submit expense reports on behalf of the OCM team ensuring accuracy and adherence to company policy
• Manage the end-to-end non-disclosure agreement (NDA) process on behalf of the OCM team
  • Serve as the primary point of contact for LexCheck the firms AI-powered NDA review solution coordinating submissions and managing the review workflow
  • Facilitate communication and negotiation of NDA terms between the firms OCM and counterparty investment bankers and attorneys
  • Coordinate track and ensure that agreed NDA terms are accurately communicated implemented and monitored on an ongoing basis
  • Partner with Compliance to coordinate all requests for destruction of confidential materials in accordance with NDA obligations
• Maintain and update the database on an ongoing basis ensuring records are complete accurate and current across all OCM activities
  • Support the refinement of data entry and reporting workflows and assist in tracking deal pipeline activity as opportunities progress through the OCM process
  • Pull and organize recurring reports and activity summaries within to help the OCM team track outreach progress and deal pipeline status
  • Ensure that all information entered in is kept current and accurately reflects the firms OCM activities and processes
  • Prepare and distribute a defined set of OCM reports on a weekly monthly and quarterly basis to keep the team informed of activity levels pipeline status and outreach progress
• Develop and manage the firms internal public relations program
  • Develop goals strategies and plans for Bertram Capitals public relations program encompassing press outreach speaking engagements and thought leadership initiatives for the firm and in support of portfolio companies
  • Coordinate and manage the internal press release review and approval process
• Oversee and manage external Bertram Capital marketing activities
  • Support all Bertram Capital marketing events in accordance with specifications provided by the OCM team leads
    • Track and manage budget versus actuals and coordinate all vendor communications and payments
    • Manage all scheduling and communications with investment bankers
    • Travel to support events on an as-needed basis
  • Manage all marketing materials including the firms website one-pagers and PowerPoint presentations covering both the creation of new materials and updates to existing ones; coordinates closely with Compliance throughout

Qualifications:

• Bachelors degree required
• Experience with or an equivalent CRM platform considered a plus
• Genuine interest in and ability to adopt emerging AI tools and technologies to enhance productivity
• Proficiency in Microsoft Office Suite
• Exceptional attention to detail with strong organizational and planning capabilities
• Collaborative mindset with a demonstrated ability to thrive in a team-oriented environment
• Proven ability to coordinate and manage multiple tasks and deadlines simultaneously in a fast-paced environment; self-directed with a strong sense of ownership and follow-through
• Demonstrated ability to provide effective support to a geographically distributed team

Compensation and Benefits

The expected salary range for this position is: $90000-$100000 total annual compensation plus additional annual bonus beginning after 1 year of tenure. Offered salary may be based on a variety of factors including skills experience and qualifications for the role.

Comprehensive medical dental and vision benefits are provided at no cost to the employee. We offer a generous 401K match as well as a take what you need PTO policy.

If hired employee will be in an at-will position and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time including for reasons related to individual performance Company or individual department/team performance and market factors.

Diversity Equity and Inclusion

At Bertram Capital we value and celebrate the many perspectives that arise from a variety of cultures genders religions national origins ages abilities socioeconomic status and sexual orientation. Our commitment to Diversity Equity and Inclusion (DEI) ensures that Bertram is a place that attracts grows and promotes top talent from all backgrounds.