Events & Operations Associate
Job Location:
Cambridge, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Our infrastructure programming and network help startups move breakthrough technologies from the lab into scalable companies with real-world addition to supporting resident startups The Engine hosts hundreds of events each year that bring together founders investors researchers policymakers and industry leaders from around the world.
We are looking for a highly organized detail-oriented Events & Operations Associate to manage and execute a wide range of events and programs at The Engine. This role reports to the Program Manager and collaborates closely with teams across programs marketing operations and leadership.
This role sits at the intersection of hospitality operations project management and community experience. You will oversee events hosted in The Engines conference and gathering spaces from initial inquiry through execution while also supporting internal programming and cross-functional initiatives for our startup community.
The right person for this role thrives in fast-moving environments communicates clearly and professionally and loves bringing structure and calm to complex logistics. You should be comfortable managing multiple timelines working across stakeholders and ensuring details do not fall through the cracks.
This is an in-person role based in Cambridge MA and requires regular on-site event support including support outside of regular business hours (e.g. early mornings and evenings).
Manage inbound event inquiries and lead planning from intake through execution
Develop proposals timelines run-of-shows and cope planning documents
Coordinate logistics including room setup AV coordination catering signage staffing security and vendor management
Provide basic AV support including microphones presentations and event visuals; partner with AV vendors on maintenance and troubleshooting
Conduct tours for prospective and confirmed event groups
Serve as the on-site point person during events to ensure smooth execution and a high-quality guest experience
Manage event calendars scheduling budgets invoices and operational details across multiple concurrent events
Lead post-event follow-up reporting and continuous process improvement
Partner with cross-functional teams to execute startup and community programming
Support workshops speaker events CEO gatherings investor events and ecosystem convenings including flagship programs such as Blueprint Whiteboard and Tough Tech Week
Provide front desk and on-the-ground support during high-traffic events and as needed
Strengthen systems and processes that improve coordination and operational excellence
Contribute to a welcoming professional and mission-driven experience for residents and guests
Build and maintain organized project management systems tools and documentation
Coordinate across stakeholders while proactively identifying risks gaps and timeline dependencies
Communicate clearly and professionally with founders partners vendors sponsors and guests
Drive consistency and strong execution standards across all events and programs
25 years of experience in event management operations hospitality project management or related fields
Exceptional organizational and time management skills with the ability to manage multiple priorities without losing attention to detail
Strong written and verbal communication skills
Comfortable operating in a highly collaborative fast-paced environment
Strong sense of ownership and consistent follow-through
Experience with event operations venue coordination or hospitality is strongly preferred
Experience with project management or CRM tools ( HubSpot) is a plus; familiarity with AI tools is a bonus
Required Experience:
IC
