Sponsored Projects Administrator 1

Department: Sponsored Projects Services
Appointment Type and Duration: Regular Ongoing
Salary: Starts at $60000 per year; commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2026-2027
FTE: 1.0

Application Review Begins

July 20 2026; position open until filled

Special Instructions to Applicants

Please submit the following with your online application:
A cover letter in which you clearly describe how your knowledge skills and abilities prepare you for the job responsibilities and requirements outlined in the job announcement.
A resume of your educational and professional work experience.

Please submit the names and contact information for three professional references. Candidates will be notified prior to contacting references.

Note: This position is based in Eugene but remote working arrangements may be considered; candidates who are not local are encouraged to apply.

Department Summary

The Office of the Vice President for Research & Innovation (OVPRI) promotes excellence in research at the University of Oregon. Research both basic and applied is fundamental to the mission of the University and is essential to Oregons economic and civic vitality. The office is committed to enhancing these efforts by providing administrative and financial support for sponsored programs including identification of funding opportunities proposal submission research compliance and contracts and grant administration. The office supports interdisciplinary research centers essential core facilities and emboldens innovation and economic development through strategic partnering and technology transfer initiatives.

Sponsored Projects Services (SPS) works with the University community -- especially faculty principal investigators (PIs) and department grant administrators (DGAs) but also including UO administrative officials business managers and affiliated organizations such as the UO Foundation -- to provide services in two main areas:

1) Proposal Preparation and Clearance from application materials and budget assistance to final review official endorsement and submission of proposals to funding agencies public and private for support of research instruction and public service projects.
2) Grant and Contract Administration from inception by review and acceptance of awards and account set up through the awards administration financial reporting and final closeout.

Position Summary

The Sponsored Projects Administrator 1 performs administrative and financial duties and is responsible for supporting and contributing as a service resource related to the management of grants contracts and sponsored programs and for providing faculty researchers and staff with guidance on financial administrative and regulatory issues arising from the application for and the execution of sponsored awards and agreements.

There is a significant emphasis on budgeting financial and accounting activity and financial and operational monitoring in this position. The successful candidate will have a strong customer service focus be a self-starter who is able to work independently and as part of a team to meet shared and individual goals and who has demonstrated the ability to be flexible adaptable and addition the successful candidate will have the ability to work effectively with faculty staff and students from diverse backgrounds and will maintain the highest ethical standards.

Pre-Award Specific Duties:
Intake review approve and submit proposal documents for sponsored projects including requests for special handling (e.g. cost-sharing reduced/limited F&A etc.).
Work with principal investigator(s) and departmental grant administrators (DGAs) to determine budgetary needs assist with proposal budget preparation and perform reviews for accuracy and compliance with University of Oregon policies Uniform Guidance (2 CFR 200) or sponsor guidelines and limitations.
Review/approve pre-award spending indexes.

Award Set-Up Specific Duties:
Review award notifications noting special terms and conditions.
Ensure compliance before setting up account.
Create Banner account input budget and set reporting dates.

Post-Award Specific Duties:
Monitor review and approve sponsored projects funds for allowability allocability reasonableness and consistency of treatment.
Review of post-award functions including but not limited to new award reviews annual reviews close-outs and JV transfers.
Compile review and submit sponsored project invoicing financial reporting prior approval requests and other sponsor requests/reports as required.

Minimum Requirements

Bachelors degree
OR
Two or more years experience focused in office clerical work or compliance.

Professional Competencies

Ability to research read interpret and apply complex and varying regulations.
Commitment to advancing the Universitys research goals in creating a facilitative environment for research while navigating an increasingly complex research compliance environment that requires specialized skills and abilities in satisfying federal state and university regulations.
Proficiency with multiple forms of information technology including web-based word processing data entry managing electronic information and database administration.
Ability to analyze and synthesize complex concepts and technical details and transfer them into written documents.
Demonstrated effective communication skills as well as diplomacy and discretion.
Demonstrated excellent organizational skills and attention to detail.
Demonstrated ability to provide solution-oriented customer service.
Demonstrated ability to work effectively with team members faculty staff and students from a variety of diverse backgrounds.
Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
Ability to work both independently and collaboratively in a team environment.

Preferred Qualifications

Experience with sponsored projects administration and compliance (governmental healthcare etc.).
Advanced degree in a closely related field.
Experience in a higher education environment.
Professional certification(s) related to position (CRA CPRA or CFRA).
Experience serving a diverse client/customer base.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.