Project Specialist II Law Administration Support
Job Location:
Chicago, IL - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
SALARY
$76442.66
POSITION SUMMARY
Under general supervision performs various support functions for communications systems maintenance in the Law department including office and resource support work orders asset management inventory and records control payroll back-up data analysis and special projects.
Employees and/or union members will be given priority consideration in the hiring process per the applicable labor contracts.Final salary will be determined in part by the qualifications of the selected candidate and may be higher or lower than target.
Applicants if hiredmust comply with CTAs residency ordinance.
CTA IS AN EQUAL OPPORTUNITY EMPLOYER
No employee or applicant for employment will be discriminated against because of race color creed religion sex marital status national origin sexual orientation ancestry age unfavorable military discharge disability or any other status protected by federal state or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees unless undue hardship would result. If you require an accommodation in the application or hiring process please contact prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.
During the hiring process CTAs Human Resources department will contact candidates with next steps . Failure to respond to these correspondences in a timely fashion may result in your application being closed out for non-responsiveness.
Please click link below to review the benefits offered at the CTA.
RESPONSIBILITIES
Processes all check requests for the law department.
o Responsible for tracking all stale dated payments following up with payments not issued with the legal team.
o Maintains the excel files of all depositions subpoenas and other various non-law vendors.
o Communicates with Accounts Payable department weekly regarding the status of check payments voids or reissuance.
Coordinates and maintains inventory of department equipment.
o Coordinates and executes on/off boarding personnel throughout the department.
o Organizes controls and tracks the annual physical inventory.
o Prepares reports and reconciliations of inventory discrepancies.
Processes incoming and outgoing mail for the department. Receives all messenger deliveries reviews all accounting invoices related to postal & delivery services.
Plans and coordinates all incoming and departing staff interns and temporary contractors workspaces technology set-up and online subscriptions. Provides training and troubleshooting for desktop laptop VPN software iManage and Avaya telecom systems.
Assists with special projects and assignments assigned including under monies contracts.
Performs back-up functions for reception & FOIA (Freedom of Information Act) mail and data entry
Serves as a back-up for review and submission of department payroll including interns and contractors.
Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position are the following jobs:
Job Title
None
CHALLENGES
Organizing and analyzing data from numerous and diverse sources.
Managing department inventory
Addressing defective equipment
EDUCATION/EXPERIENCE REQUIREMENTS
Bachelors degree in Business Management Accounting Finance Technology or a related field plus two (2) years of experience of relevant experience or a combination of education and experience relating to this position.
Experience with various asset management systems preferred.
PHYSICAL REQUIREMENTS
Must be able to move equipment weighing approximately 10 lbs.
Requires remaining in a stationary position extended periods of time and constantly operating a computer and other office productivity machinery.
Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
KNOWLEDGE SKILLS AND ABILITIES
Strong computer skills including Excel Word and Access.
Good verbal and written communicate skills.
Good project management skills.
Strong critical thinking skills.
Ability to take large amounts of raw data and synthesize in meaningful reports.
WORKING CONDITIONS
General office environment.
EQUIPMENT TOOLS AND MATERIALS UTILIZED
Personal computer and related software (Microsoft Word Power Point Excel etc.).
ERP Oracle
Asset management and work order systems
Required Experience:
IC
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