Project Coordinator, Facilities Maintenance

Assists management on assigned projects.

o Coordinates the adherence to contract policies and procedures by construction staff.

o Develops project schedules and coordinates and monitors the receipt of contract deliverables from outside construction management consultants.

o Monitors the work of construction management consultants personnel for assigned projects to ensure compliance with policies and procedures.

o Coordinates assigned elements of construction and professional services projects including project initiation budgeting invoicing and closeout.

o Reviews scopes of work to ensure clarity completeness and alignment with department objectives.

o Supports procurement processes including bid documentation contractor selection and vendor coordination.

Completes administrative duties associated with gaining approvals and authorizations for initiating new projects.

o Prepares contract documents related to new construction contracts and new design and construction management contracts including incorporation of CTA procedures and policies.

o Assembles contract documents drawings and specifications.

o Collaborates with different CTA departments to obtain items and feedback necessary for assembling elements of a contract.

o Ensures that department quality procedures are followed.

o Obtains approvals necessary to finalize documents

o Tracks project KPIs and performance metrics.

Performs oversight and monitoring of administrative duties relating to budgeting and invoicing as required.

o Monitors consultant hours for budgetary compliance. Prepares labor summary reports for consultant hours and verifies billing for accuracy of reported hours.

o Coordinates reports regarding the financial status of construction consultant management contracts.

o Monitors consultant and contractor performance evaluations to ensure their performance adheres to Authority standards and budgetary constraints.

o Monitors project updates and documents utilized for updating CTA management.

Performs field inspections of construction sites as required.

Verify adherence to safety standards regulatory requirements and department policies.

o Coordinates inspections and ensures deficiencies are corrected.

o Coordinates required permits.

Analyzes and monitors web-based project management software reflecting current CTA operating and processing procedures.

May coordinate small-scale projects or perform limited project management responsibilities during the temporary absence of a Project Manager.

Performs related duties as assigned.

MANAGEMENT RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

None.

CHALLENGES

Coordinating multiple concurrent projects involving various departments and stakeholders.

Ensuring consultants and contractors adhere to CTA policies contract requirements project schedules and budget constraints.

EDUCATION/EXPERIENCE REQUIREMENTS

Bachelors Degree in Engineering Architecture Construction Management Business or a related field or an equivalent combination of education and experience relating to this position.

Experience in project planning contract controls or scheduling preferred.

Must possess a valid Drivers License.

Required to complete and maintain CTA Rail Safety Training certification.

PHYSICAL REQUIREMENTS

Requires sitting for extended periods of time standing visual acumen manual dexterity and fingering for working with computer keyboards.

Required to climb and/or walk on structures which may be at elevated levels.

Working conditions are varied and include all weather ranges (from extreme cold to extreme heat rain to snow and ice etc.).

Conditions also include working at extreme heights; working near electrified third rail; working in subway tunnels with limited clearance visibility etc.

Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.

KNOWLEDGE SKILLS AND ABILITIES

Working knowledge of related federal state and local codes laws and regulations as it related to construction projects.

Working knowledge of transit operations facilities vehicles rules and procedures desired.

Working knowledge of the principles and practices used in the preparation of designs plans specifications and cost estimates.

Working knowledge in using E-builder or other web-based project management programs.

Strong MS Office Suite skills.

Strong written and oral communication skills.

Strong contract administration and negotiation skills.

Strong budget management skills.

Ability to interact with internal/external customers.

Ability to read and comprehend construction specifications and process plans.

Ability to interpret and apply federal regulations.

Ability to work with sensitive information while maintaining strict confidentiality.

Ability to work collaboratively with other Departments.

WORKING CONDITIONS

General office environment.

Occasionally required to travel to other Authority field construction locations or outside agency locations.

Works outdoors in the inspection of new construction and may also be required to work on or near the right-of-way.

May be required to work various extended or irregular hours (including nights and weekends) to meet project deadlines or as construction project schedules require.

Required to attend multiple in person and/or virtual training sessions.

EQUIPMENT TOOLS AND MATERIALS UTILIZED

Standard office equipment.

Various types of measuring devices digital camera personal computers (including handheld devices) label maker various types of gauges light tools (wrenches and screwdrivers) reflective safety vests and applicable restrictive personal protective equipment.

Must wear applicable restrictive personal protective equipment.