Program Site Manager

Overview

Launch is dedicated to ensuring a brilliant start for all children. Through our preschool after school and summer programs we provide equitable access to the highest-quality learning and care in a safe enriching environment that prepares children for success in school and life. Our programs serve a diverse group of over 1300 children ages 3-12 and are located on-site in 9 Seattle public schools and 4 community centers. Drawing on more than 40 years of experience we serve as a proven model of effective programming and a passionate advocate for children families and communities. Launch strives to live an anti-racist inclusive existence and welcomes diverse voices experiences and perspectives.

The Program Site Manager is responsible for managing the daily operations of their respective site and ensuring a safe happy and stimulating environment for children in accordance with Launch policies and procedures. This position plans organizes supervises and coordinates programs and activities that will enhance the personal growth and development of children and families in our care. This position reports to a Regional Program Director and supervises all preschool and after-school teachers assigned to the site.

Essential Job Functions

Organize evaluate and oversee the school site to create a fun and engaging learning environment.

Foster relationships by creating open and ongoing communication with families and school or community center administration.

Provide a caring family-oriented environment where positive child/adult relationships are developed.

Motivate train develop and oversee all on-site staff. Provide guidance and feedback to help team members strengthen knowledge and skills to accomplish individual and team goals.

Ensure on-site staff meet yearly training requirements.

Maintain a monthly control system which includes monitoring of billing and payments. Collect tuition enroll children maintain a set budget and keep receipts and records. Ordering materials necessary for the site (food cleaning supplies materials for activities etc.).

Maintain WA State child-care license compliance at the designated school or community center site.

Manage enrollment-related practices (responding to school inquiries providing program tours building enrollment creating relationships with school families etc.).

Networking and building relationships and brand awareness within the community (hosting school events attending community events etc.).

Facilitate and attend occasional family participate events and other events at night and/or on weekends (approximately 1 time per month).

Conduct staff and family meetings (staff meetings are to be held weekly). Conduct meetings with school or community center administrators.

Assist the Regional Program Director in the hiring and recruitment of new employees.

Collaborate with the Early Learning Director and/or Expanded Learning Opportunities Director.

Manage daily attendance of site staff and booking of substitutes.

Handle inquiries and center tours according to policy. Convert inquiries to tours and tours to enrollments.

Follow all organization policies and procedures and state of Washington licensing regulations.

Perform classroom observations and provide teachers with meaningful feedback.

Manage daily attendance of children. For preschool attendance is entered daily in CHIPS data base system. For school-age attendance is reviewed prior to bell-time against schools roster and all children are accounted for within 15 minutes of arrival to the program.

Role models appropriate behaviors and techniques working with children.

Prepare reports document work and meet all reporting deadlines.

Attend meetings and provide progress reports as requested.

Qualifications

Minimum Education Experience & Training Equivalent

All Program Managers shall meet ONE OF THE FOLLOWING for state licensing qualifications:

CDA or State ECE certificate 30 hours of BASICS training and 10 hours child program management and 3 years experience.

An Associates degree in any field 30 hours of BASICS training and 10 hours child program management and 2 years experience.

A Bachelors degree in early childhood education or similar field 10 hours training in child program management and 1-year experience.

A Bachelors degree in an unrelated field 30 hours of BASICS training and 10 hours child program management and 1-year of experience.

Knowledge Skills & Abilities

The ability to lead staff in implementing a developmentally appropriate curriculum.

The ability to problem-solve think strategically and handle sensitive information and difficult situations tactfully and confidentially.

The ability to exhibit cultural humility when working with staff and families from diverse racial ethnic and socio-economic backgrounds.

Strong critical thinking skills decisive judgment and the ability to work with minimal supervision.

The ability to lead by example and routinely demonstrate behavior consistent with Launchs values or children families employees and mission.

The ability to collaborate with on-site educators colleagues community partners and other stakeholders to deliver high-quality on-site programs.

The ability to communicate effectively professionally and empathetically in both written and verbal formats.

The ability to work effectively in a normal office environment; physical requirements include normal walking sitting bending twisting standing and reaching activities and the ability to regularly lift items weighing up to 25 lbs.

The ability and willingness to travel to other Launch worksites as needed.

Strong organizational skills demonstrated by (but not limited to) a safe clean and effectively managed worksite and compliance with Launchs confidentiality policy regarding child family and employee information.

Proficiency with appropriate software including MS Office and Procare.

Demonstrate an eagerness to learn and enhance skills that promote Equity and Inclusion.

Condition of Employment

Ability to obtain and maintain criminal record clearance

TB Clearance

Food Worker Card

First Aid/CPR

Blood Borne Pathogens/HIV training

Mandated Reported Training

MMR Vaccination Record

Must attend any required training

After Hire

Washington State Department of Children Youth and Families Trainings

Medication Management

Disaster and Emergency Preparedness

Families Experiencing Homelessness

Abusive Head Trauma

Within Three Months of Hire

STARS training credentials or ability to become certified

The statement contained in this job description reflect general details as necessary to describe the principal functions of the job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas as deemed fit for the organization.