Program Coordinator

Amyx is seeking to hire an Program Coordinator. to support the Defense Threat Reduction Agency (DTRA) CooperativeThreat Reduction (CTR) Advisory and Assistance Services (A&AS) subcontract in the Lorton VA area.

Serves as a Program Coordinator to support the Defense Threat Reduction Agency (DTRA) Global Threat Reduction (GTR) Advisory and Assistance Services (A&AS) subcontract in the Lorton VA area Fort Belvoir or the Noblis Facility CTRON). This position will support the EUCOM AFRICOM and Global Directorate and requires an on-site presence 5 days per week.

The Department of War (DoW) works cooperatively with allies and partner nations to reduce or eliminate weapons of mass destruction (WMD) threats. The cooperative nature of the DoWs activities yields a secondary benefit of strengthening regional alliances deepening existing partnerships and attracting new partners.

• Supports operational programatic and administrative needs of the Department including managing RFIs RFPs task management executive level engagements department level calendar management travel coordination and other administrative and operational actions as requested
• Provide office support services including quality document preparation. The contractor shall provide quality assurance of documents and ensure formats are following the DoD correspondence manual and other applicable standards
• Maintain situational awareness by keeping Leadership informed of relevant organizational events to include daily/weekly meetings long-range calendars key leader engagements as well as tasks and other due outs
• Interface and correspond with external executive agencies to include high level Department of Defense officials Interagency international and Intelligence communities as well as academia foreign countries and the public sector
• Meets with other Program Assistants and Coordinators to sync daily operations and upcoming events
• Coordinate all aspects of travel for the Senior Leader to include local domestic and overseas travel using Defense Travel System (DTS) and internal systems
• Review documents for official signature coordination or concurrence for accuracy and completeness conformance with style format or procedural requirements and guidelines
• Manage flow of correspondence classified and unclassified
• Edit and produce final copies of formal correspondence correspondence summaries briefings reports and a wide variety of other analytical documents to include financial spreadsheets talking points speeches and travel itineraries
• Review and coordinate responses on incoming correspondence
• Track and distribute track Senior Leaders action items to the appropriate program manager and/or directorate
• Establish and maintain office files and databases to include an electronic data files architecture consistent with DoD standards for Records Management
• Assist with official visitor arrangements to include preparing conference rooms and setting up video teleconferences (VTC)
• Coordinate and schedule annual training for Senior Leader
• Supports onboarding of new employees (Gov/Mil/CTR)
• Adhere to organizational-wide administrative standard operating procedures such as attending weekly calendar synchronization meetings updating contact and alert rosters contributing to the Senior Leader travel tracker and where applicable updating the organizational-wide master calendar
• Provide editing support for reports briefings and memorandums review documents for official signature coordination or concurrence for accuracy and completeness conformance with style format or procedural requirements and guideline
• Maintain Sharepoint site with all relevant and updated SOPs files user guides etc.
• Coordinate meetings video teleconferencing (VTC) support and other administrative functions
• Support other duties as required

Required:

• Ability to work on-site in a classified facility 5 days per week
• Bachelors Degree from an accredited university or college
• Minimum of 7 years of relevant experience supporting DoW senior leadership (Colonel/GS-15 or above) 10 years for supporting a SES or Flag Officer or the equivalent at another US Government Agency or Department
• Excellent communication written and organizational skills for senior leader interactions
• Ability to work on multiple projects which includes prioritizing tracking attention to detail follow-up and follow-through to project completion
• Skilled in written and oral communications; messages and/or briefings are clear and concise
• Flexibility/adaptability to work in a fast-paced environment
• Demonstrated ability to work with confidential and sensitive information
• Attention to detail critical thinking and problem-solving skills
• Active DoW SECRET clearance

Desired Skills and Qualifications

• Active TOP SECRET / SCI clearance
• 10 years relevant experience supporting DoW or other Government Agency or Departments senior leadership (Colonel /GS-15 or above)
• Ability to work well with a diverse professional staff take on special projects take initiative and work independently with minimal guidance
• Ability to cope with frequent changes in priorities as well as interruptions throughout the day
• Knowledge of Joint Travel Regulations (JTR) and Defense Travel Systems (DTS) Foreign Assistance Review (FAR) Federal Acquisitions
• Prior experience at DTR
• Proven Problem Solver
• Experience with contractor-client relationships
• Exceptional coordination and management abilities

Benefits include:

• Medical Dental and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Please contact with any questions!

Amyx is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race color religion national origin age disability sexual orientation gender identity status as a protected veteran or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.

Physical Demands

Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects tools or controls; reach with hands and arms; talk and hear. Most positions require ability to work on desktop or laptop computer for extended periods of time reading reviewing/analyzing information and providing recommendations summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing. Employee may be required to occasionally lift and/or move moderate amounts of weight typically less than 20 pounds. Regular and predictable attendance is essential.