Operations Coordinator – Exceptional Learner Academy

General Summary

TheOperationsCoordinatorprovides comprehensive operational administrative and logistical support to the Exceptional Learner Academy leadership team staff students and families. This position plays a critical role in ensuring the efficient day-to-day operation of the school by overseeing business functions coordinating school-wide systems supporting compliance and serving as a key liaison between the school and families district departments and community partners.

Essential Duties and Responsibilities

The successful candidate willdemonstrateexperience in school or office operations including but not limited to budget managementpurchasing accounts payable payroll support student records management invoice reconciliation and administrative coordination. The coordinator mustpossessexceptional organizational communication problem-solving and time management skills whilemaintainingthe highest level of professionalism and confidentiality.

Responsibilities include but are not limited to:

School Operations

• Support the development and maintenance of the school master schedule and individual student schedules.

• Coordinate daily staff coverage and substitute assignments.

• Support the overall daily operations of the school to ensure an organized and efficient learning environment.

• Coordinate operationallogisticsfor school events assemblies field trips conferences meetings and other school activities.

Financial and Administrative Management

• Assistwith management of the schools budget.

• Process andmonitorpurchase orders invoices accounts payable and payroll-related documentation.

• Reconcile invoices andmaintainaccuratefinancial records.

• Maintain student records and other confidential school documentsin accordance withdistrict state and federal requirements.

• Prepare reports correspondence presentations and other administrative documents.

Communication and Stakeholder Engagement

• Serve aspointof contact for parents/guardians district leaders outside agencies community partners and visitors.

• Develop and distribute school communications including the weekly newsletter and other informational materials.

• Maintain and update the schools website and other communication platforms.

• Ensure families are informed engaged and connected to school initiatives and events.

Facilities and Operational Coordination

• Support coordination and management of the schools physical plant.

• Support in coordination ofbuilding operations related to transportation food services health safety and security.

• Assistwith technology coordination within the building and collaborate with district technology staff to address equipment and system needs.

Other Responsibilities

• Maintain confidentiality of sensitive student personnel and financial information.

• Perform other duties as assigned by the Leadership Team.

Minimum Qualifications

• Associate degreerequired;Bachelorsdegree preferred.

• Minimum of four(4) years of progressively responsible administrative experience preferably in a school setting.

• Equivalent combinations of education and experience may be considered.

PreferredQualifications

• Experience supporting Special Education or Exceptional Learning programs.

Knowledge Skills and Abilities

• Demonstrated ability to manage multiple priorities while meeting deadlines.

• Strong organizational communication interpersonal and conflict resolution skills.

• Ability to exercise sound judgment andmaintainconfidentiality.

• Proficiencywith Microsoft Office Google Workspace and other software applications relevant to school operations or the ability to quickly learn new systems.

• Ability tooperatestandard office equipment including computers printers scanners copiers and multi-line telephone systems.

If you BELIEVE we have a place for YOU on our team! Come work for us!

About our District

Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3^rdlargest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued respected supported seen and heard. Our students and staff share their ideas and perspectives learning from and appreciating each other. We are a district that is committed to equity and excellence.

Join a team that Empowers Educators

In addition to offering competitive salaries and benefits we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district therefore it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning data analysis and management. Our district offers career advancement opportunities and is invested in Grow our Own and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.

If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position Carmen Molina-Figueroa will be happy to assist you at.

The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability or military service as defined and required by state and federal laws. Additionally we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race color sex gender identity religion national origin sexual orientation disability or homelessness.

NONDISCRIMINATION EMPLOYMENT STATEMENT

The Springfield Public Schools does not discriminate in employment on the basis of race color religion national origin sex gender identity sexual orientation genetic information pregnancy or pregnancy related conditions ancestry age disability veteran status or marital status.

NOTICE OF SEX NONDISCRIMINATION

Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination including sexual harassment in any education program or activity that it operates as required by Title IX and its regulations including in admission and employment.

Inquiries about Title IX may be referred to the Springfield Public Schools Title IX Coordinator the U.S. Department of Educations Office for Civil Rights at or both.

The Springfield Public Schools Title IX Coordinator is Jeremy Saint Laurent Chief Legal Counsel in Legal Services 1550 Main Street Springfield MA 01103 ext. 55325.

Springfield Public Schools sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX please refer to

Required Experience:

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