LOOP Program Administrator

To perform this job successfully an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein employees may be required to perform duties not specifically spelled out in the job description but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

GRPS MISSION: Our mission is to ensure that all scholars are educated self-directed and productive members of society.

***This is a Grant-Funded non-tenured position continued employment under the terms of this grant is contingent upon continued funding***

Program Administrator (Site Coordinator) LOOP Program

Department: Community and Scholar Affairs

Unit: Support Non-Exempt

Wage: Compensation range listed is based on an average 1-15 years of experience as determined by Human Resources.Grade 210 Specific salary based on experience

Direct Supervisor: Director of Office of Extended Learning

JOB SUMMARY

This position is responsible for the successful implementation and facilitation of 21st Community Learning Center after-school youth development programs at the assigned elementary or middle school sites adhering to the Expanded Learning Opportunities (ELO) Standards for out of school time the Michigan Department of Education (MDE) MOST Standards Youth Program Quality (YPQ) and Child Care licensing regulations as required.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties knowledge and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include but are not limited to the following:

Administrative Responsibilities

• Responsible for direct communication and delivery of the after-school program to and with OEL and the building principal.
• Responsible for maintaining scholar and program information via MSU EZReports and Scores Reporter.
• Facilitate the after-school Scholar/Parent Advisory Committee.
• Attend all meetings trainings and program planning sessions scheduled and/or specified by the Office of Extended Learning (OEL).
• Represent after school program at open houses parent-teacher conferences and orientations.
• Maintain open and ongoing communication with the OEL staff building principal and/or designee school day staff and after school program staff.
• Collect and submit all necessary documentation as required by OEL.
• Always keep confidential records in a locked cabinet.
• Adhere to all policies and procedures as outlined by Grand Rapids Public Schools (GRPS) Michigan Department of Education and licensing.
• Meet required reporting deadlines.
• Other duties as assigned.

Program Evaluation

• Distribute and collect data for program evaluation as required (surveys).
• Assist in evaluation of all outside vendors providing services.

Personnel Management Responsibilities

• Supervision of program-delivery with 21st CCLC staff.
• Assist in evaluation of program staff (i.e. vendors volunteers and scholar workers).
• Keep immediate supervisor informed of volunteer and staff personnel issues.

Program Management Responsibilities

• Be present in the center full time; (AM and PM programs)
• Act as a liaison between GRPS and school administration teachers and the community.
• Plan and implement family engagement activities.
• Be on-site during all programming hours and reachable (via phone/email) during times when scholars are being transported to/from program.
• Coordinate all program-delivery logistics including site requirements transportation to/from programs/events food service ordering & pick-up of supplies.
• Collaborate with academic lead teacher on building School Improvement Team meetings to support academics.
• Collaborate with school day teachers to support academics.
• Collaborate with community partner agencies to provide services for elementary/middle school scholars.
• Document attendance of scholars and staff.
• Recruiting orientating and enrolling children/families to the program.
• Maintain contact with Parents/Guardians.
• Maintain a safe and orderly environment.
• Follow procedures for Mandated Reporting (as required by law) and GRPS procedures regarding Mandated Reporting.
• Follow GRPS and standard Risk Management procedures.
• Other duties as assigned.

Please Note: All GRPS LOOP sites are licensed by the State of Michigan and operate under all guidelines and policies as outlined in the MiLEAP Licensing Rules for Child Care Centers Manual.

QUALIFICATIONS

Required Education and Experience: In one of the following (serving AM and PM programs):

R400.8204 (9) & (11)

*A program administrator is exempt from this requirement if there is a central administrator that meets the requirements and is responsible for (a) Developing implementing and evaluating program and center policies. (c) Monitoring staff including annual evaluations. Verification of the qualifications of the central administrator must be maintained on file at the center or at the central office.

• Be at least 21 years of age
• Prior to working with scholars complete MiLEAP (PA116) mandated requirements:
• Comprehensive Childcare Background Check (CCBC) including fingerprinting by MiLEAP approved agencies.
• Obtain CCBC eligibility to work in a licensed childcare facility.
• Complete MiRegistry Health and Safety Online Modules A B C and Transportation or annual Health and Safety Refresher Course; submit learning record transcript to Office of Extended Learning upon completion.
• Module A MUST be completed before working with scholars.
• Obtain First Aid Certification and Cardiopulmonary Resuscitation (CPR) by LARA approved agencies; submit ARC/AHA certificate/card to Office of Extended Learning upon completion.
• Valid state issued ID.
• Child Abuse/Neglect Central Registry Check.

Additional Qualifications:

• Reliable transportation.

Preferred Qualifications:

• Supervisory experience.

Knowledge Skills and Abilities:

• Program Administrators/Site Coordinators are required to complete a minimum of 16 clock hours of professional development training annually in addition to CPR first aid and blood borne pathogens training/certification.
• Excellent communication skills.
• Strong organizational and planning skills.
• Strong collaborative and team-building skills; ability to work as part of a team.
• Ability to coordinate volunteer and program-delivery efforts.
• Human relations skills including the ability to work with a diverse group of scholars parents administrators teachers volunteers and community members.
• Creative problem-solving skills.
• Knowledge of youth development (developmental assets).
• Good computer skills including email word processing spreadsheet software etc.
• Consistently demonstrate dependable attendance and punctuality.

ADA REQUIREMENTS

The physical demands work environment factors and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

While performing the duties of this job the employee is required to stand walk sit use hands to finger handle or feel reach with hands and arms climb or balance stoop kneel crouch or crawl talk hear (in a quiet or noisy environment). Specific vision abilities required by this job include close vision distance vision and ability to adjust/focus.

WORK ENVIRONMENT

The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS

While performing the duties of this job the employee is required to compare analyze communicate both orally and in writing copy coordinate instruct compute synthesize evaluate use interpersonal skills compile and negotiate.

Non-Discrimination

The Grand Rapids Public Schools will not discriminate against any person based on race sex sexual orientation gender gender identity and expression height weight color religion national origin age marital status pregnancy disability veteran or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at ( or

Required Experience:

Unclear Seniority