HR Administrator
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Job Summary
Position Overview
We are seeking a detail-oriented and proactive HR Administrator to support an internal team of under 100 employees.
This role is responsible for executing key HR functions across a multi-state workforce with a strong focus on compliance payroll accuracy and operational efficiency. The ideal candidate is hands-on organized and comfortable supporting a fast-paced revenue-driven environment.
Key Responsibilities
Onboarding & Compliance
- Manage full-cycle onboarding including new hire documentation and orientation
- Ensure strict adherence to I-9 compliance and employment eligibility requirements
- Maintain audit-ready employee records and support multi-state compliance requirements
- Administer E-Verify processes (if applicable)
- Support administration of employee leave programs including FMLA ensuring proper documentation tracking and compliance with federal and state regulations
Payroll Administration (Weekly)
- Coordinate and process weekly payroll including hours commissions bonuses and adjustments
- Partner with payroll providers to ensure accurate and timely payroll execution
- Maintain payroll records and resolve discrepancies in a timely manner
- Support reporting audits and compliance related to payroll and compensation
Recruiting Support
- Assist with job postings candidate scheduling and interview coordination
- Maintain ATS updates and candidate communications
- Support offer letter preparation and onboarding transitions
Training & Development
- Coordinate onboarding sessions and ongoing employee training programs
- Track completion of required training and maintain documentation
- Support development initiatives particularly for sales and recruiting teams
Performance Management
- Support performance review cycles documentation and tracking
- Ensure consistency and compliance across evaluation processes
- Partner with managers to maintain timelines and documentation standards
Employee Support & Coaching
- Serve as a first point of contact for HR-related inquiries
- Provide basic coaching to employees and guidance to managers on routine HR matters
- Assist employees with leave-related questions (including FMLA) and escalate complex employee relations issues as needed
Qualifications
- 3 years of experience in an HR support or administrative role
- Experience supporting a multi-state workforce required
- Working knowledge of FMLA administration and general leave of absence processes
- Strong knowledge of I-9 compliance and HR best practices
- Experience processing or supporting weekly payroll ideally in environments with variable compensation (commissions/bonuses)
- Familiarity with ATS and HRIS systems
- Strong organizational skills and attention to detail
- Ability to work in a fast-paced team-oriented environment
Required Skills:
Qualifications 3 years of experience in an HR support or administrative role Experience supporting a multi-state workforce required Working knowledge of FMLA administration and general leave of absence processes Strong knowledge of I-9 compliance and HR best practices Experience processing or supporting weekly payroll ideally in environments with variable compensation (commissions/bonuses) Familiarity with ATS and HRIS systems Strong organizational skills and attention to detail Ability to work in a fast-paced team-oriented environment
