Executive Support Specialist

Department: Clark Honors College
Classification: Executive Support Specialist 1
Appointment Type and Duration: Regular Ongoing
Salary: $20.98 - $31.63 per hour
FTE: .75

Review of Applications Begins

July 15 2026; position open until filled

Special Instructions to Applicants

Along with your online application and resume please include a brief cover letter (one page or less) that addresses how you meet the minimum (and if applicable preferred) qualifications for this position. Use your letter to share what excites you about this opportunity and how you would contribute to the Clark Honors College in this role.

For a copy of the full position description please email . Salary offers are based on qualifications experience and the Universitys fair equitable and consistent pay practices.

Note: Applicants who meet the minimum qualifications may be contacted for further information during the review process.

Department Summary

Founded in 1960 the Robert D. Clark Honors College (CHC) is a top public honors college known for its innovative curriculum excellent advising and mentoring and commitment to liberal arts education. The CHCs interdisciplinary core education curriculum and personalized mentorship provide students with a foundation built on writing and communication-intensive coursework. Courses are conducted as seminars allowing for vibrant intellectual discussions unique opportunities for pedagogical innovation and rich faculty-student interactions and learning. All students complete an honors thesis supported by faculty mentors. CHC students and faculty are curious enthusiastic and committed to making a positive impact on the world. Located in Eugene Oregonan hour from both the Pacific coast and the Cascade mountains the CHC offers students a small liberal arts honors college experience within the cutting-edge resources of a Research 1 institution.

Position Summary

The Executive Support Specialist (ESS) provides high-level confidential secretarial and administrative support to the Dean of the Clark Honors College and performs administrative function in direct support of executive leadership including the dean associate deans and other administrative staff. The ESS manages the schedule and calendar of the dean and acts on their behalf when scheduling and arranging appointments meetings travel and conferences.

The position requires independent judgment discretion and anticipatory support and serves as a primary communication and coordination link between the Dean and internal and external stakeholders.

This part-time position reports directly to the Assistant Director of Executive Operations. Given the anticipated growth of the College there is potential for future re-evaluation of this position to increase the FTE up to 1.0/full-time.

Minimum Requirements

Three years of clerical/secretarial experience which included:
one year at a full performance level performing typing word processing or other generating of documents; and
lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

No substitution will be made for the one year at the full performance level.

Professional Competencies

Ability to anticipate needs and align administrative support with shifting priorities.
Strong skills in planning executing and delivering assignments on time.
Strong communication skills; ability to represent the Deans Office professionally.
Working knowledge of Microsoft Office Suite and other data platforms.
Ability to address complex issues with sound judgment and discretion.
Capacity to manage shifting priorities in a fast-paced environment.
Ability to maintain confidentiality when handling personnel records managing calendars and scheduling meetings.

Preferred Qualifications

Three years of administrative support experience for a high-level senior executive.
Associate degree or an equivalent combination of education training and progressively responsible administrative experience.
Experience providing high-level administrative support to a senior leader including managing calendars coordinating meetings and balancing competing priorities with professionalism and discretion.
Knowledge of best practices for executive and administrative support including confidentiality judgment and proactive problem-solving.
Professional experience in a higher education environment or similarly complex institutional setting.
Experience using enterprise information systems such as Banner Elements or comparable databases.
Experience coordinating travel arrangements and processing related documentation using electronic travel and expense systems (e.g. Concur or similar tools).
Knowledge of or ability to quickly learn the University of Oregons practices policies programs and organizational structure.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

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