Executive Assistant (NAVY)
Job Location:
Job Location:
Washington DC, WA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
27 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Executive Assistant (Analyst Management II)
The Executive Assistant (EA) contractor will support and assist the Program Manager (PM) and Deputy Program Manager (DPM) with day-to-day key administrative and programmatic functional areas of PMS 401. The EA must be an expert in the functions that support the PM/DPM must drive the schedule to be executed on time and efficiently and must rapidly re-schedule and follow up on schedule perturbations.
The EA will:
- Coordinate travel for PM/PM as required
- Prepare proofread suggest edits and distribute all electronic and/or printed organizational documents to include periodic program earned reports electronic communications and other documents and materials as required
- Coordinate and maintain meetings for the PM/DPM including preparation and assembly of presentations materials and handouts for PM/DPM advanced review
- Organize action items and inquiries as necessary and requested by the PM
- Maintain the PMs calendars to reflect travel meetings appointments and out-of-office notices with precise attention to detail
- Coordinate officially received business and action items and supervise who will handle the DPM
- Work collaboratively and often independently on ongoing special and non-recurring projects as assigned by the DPM
- Plan and coordinate office events both on site and remote and meetings to include but not limited to reserving venues and/or conference rooms coordinating parking and transportation where needed extending invites to guests provided by PM/DPM developing agendas and objectives and conference room audio/video setup
- Properly organize and store sensitive data such as personal identifiable information
- Compile and provide accurate meeting notes for PM/DPM
Minimum Requirements
- An active Government Security Clearance at the SECRET level
- Bachelors degree in a business or technical field
- Minimum 7 years of job-related experience or equivalent
- Excellent written communication skills working knowledge of word-processing and integrated software applications organization skills and ability to perform detail-oriented work
- 5-7 years proficiency in the use of MS Office specifically Excel spreadsheets Word and SharePoint
- Self-motivated and resourceful
- Good interpersonal team communication and collaboration skills
- Good organizational time management and task prioritization skills
Preferred Qualifications
- Active or reserve military experience in an administrative support field
- Familiarity with Navy enlisted and commissioned rate and rank structure
