Executive Assistant

• Maintain a centralized tracking mechanism for key Asset Operations strategic priorities initiatives and leadership commitments including deliverables owners milestones due dates dependencies and status.
• Coordinate regular updates from senior leaders and project owners to ensure strategic initiatives remain on track and information is current and accurate.
• Prepare concise status reports dashboards and executive summaries highlighting progress accomplishments upcoming milestones risks dependencies and areas requiring leadership attention.
• Provide high-level administrative and organizational support to the Executive Vice President and senior leadership team.
• Manage complex calendars meeting schedules travel arrangements itineraries business meals and related logistics.
• Prepare edit and maintain executive presentations spreadsheets reports correspondence and other business documents.
• Coordinate leadership meetings including agendas meeting materials logistics minutes/action items and follow-up.
• Prepare and process expense reports invoices and other administrative transactions using company systems such as Concur.
• Maintain organizational resources and documentation including organizational charts contact lists SharePoint resources and other departmental information.
• Coordinate department events leadership meetings and other organizational activities.
• Interface professionally with employees senior leaders internal departments external partners and other stakeholders.
• Additional duties as required

Full-Time

Hybrid - Houston Texas

• Bachelors degree in Business Administration Management Communications Operations or related field or equivalent combination of education and experience
• 5 years of progressively responsible executive administrative project coordination business operations or similar experience.
• Demonstrated experience supporting senior executives and working effectively with leaders across multiple organizational levels.
• Strong organizational skills with demonstrated ability to manage multiple priorities deadlines and competing demands.
• Experience tracking projects initiatives deliverables action items or other workstreams through completion.
• Strong written verbal and executive communication skills.
• Strong proficiency with Microsoft Office including Excel PowerPoint Outlook Teams and SharePoint.
• Demonstrated ability to create clear concise reports presentations dashboards and executive-level communications.
• Ability to work independently exercise sound judgment maintain confidentiality and proactively anticipate needs.
• Strong attention to detail with the ability to understand broader business priorities and distinguish critical issues from routine matters.
• Demonstrated ability to build effective working relationships and follow up appropriately with senior leaders and cross-functional stakeholders.

Up to 5%

• Strong analytical and interpersonal skills
• Written and oral communication and presentation skills
• Ability to multi-task in a dynamic environment
• Exemplary standards of integrity honor safety management ethics quality and productivity
• Exhibit behaviors consistent with strong leadership and accountability

• Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment
• Speech/Reading: Ability to speak read and write English proficiently and deliver a variety of instructions furnished in written verbal diagram or schedule form
• Lifting: Ability to lift items weighing up to 10 pounds
• Vision/Hearing: Ability to understand a variety of instructions furnished in written verbal diagram or schedule form
• Safety: Ability to understand and communicate safety precautions when necessary