Executive Administrative Coordinator

Why work with us:

• Meaningful Mission:Be a part of a team thats transforming lives and empowering individuals within the community. Our mission is to carve out a space for individuals with developmental and intellectual disabilities encouraging them to envision a life without limitations and then guiding them toward turning that vision into a reality.
• Inclusive Environment:Join an organization that values diversity and inclusion in all aspects of our work.
• Comprehensive Benefits:Enjoy competitive compensation starting at$22- $26/hour along with a generous benefits package.
• Gain Organization-Wide Exposure:Support projects involving multiple departments including Programs People Operations Operations Finance and Development.

• Provide direct administrative support to the Executive Director including calendar coordination scheduling meeting preparation document organization and general administrative follow-up.
• Coordinate the Executive Directors schedule by arranging internal and external meetings confirming logistics preparing necessary materials and helping ensure the Executive Director is prepared for upcoming commitments.
• Track follow-up items reminders deadlines and requests directed to the Executive Director to help ensure timely response and completion.

• Support the preparation and coordination of executive leadership and board-related meetings including scheduling logistics agenda preparation meeting packets supporting materials and follow-up.
• Attend meetings as requested to take notes document key discussion points record decisions and identify follow-up items.
• Assist with tracking leadership and board-related requests reports approvals and deliverables to help ensure materials are prepared and submitted in a timely manner.

• Support project coordination by helping organize timelines meetings materials task lists updates and follow-up items.
• Coordinate with department leaders and team members to gather information clarify next steps and support timely completion of assigned tasks.
• Support cross-departmental work without independently directing departmental priorities supervising staff or making decisions on behalf of department leaders.

• Maintain organized files folders trackers templates calendars contact lists reference materials and shared administrative systems that support the Office of the Executive Director and assigned organizational projects.
• Assist with creating formatting updating and organizing internal documents including reports memos meeting notes project trackers process documents forms and presentation materials.
• Help identify opportunities to improve organization documentation and administrative workflows and support implementation of approved process improvements.

• Support clear and timely communication between the Executive Director leadership team departments and other internal stakeholders.
• Assist with drafting editing formatting and organizing routine internal communications updates announcements and follow-up messages as assigned.
• Coordinate the flow of information related to assigned projects meetings and leadership priorities while ensuring messages are accurate organized and professional.

• Full-time
• 40 hours/week

• In-person
• Sylmar CA

• Starting at $22.00 - $26.00/hour (depending on prior experience and qualifications)

• 90% coverage for Medical and 100% coverage for Dental and Vision insurance
• 100% Employer Paid Life Insurance for up to 2X the annual salary with Reliance Standard
• Paid vacation starting at 2 weeks per year
• Paid sick leave capped at 56 hours
• 12paid holidays per year
• Mileage Reimbursement
• 403(b) retirement savings plan
• Employee Assistance Program

• High school diploma or equivalent required bachelors degree in business administration nonprofit administration communications human services organizational leadership or a related field preferred.
• 1 to 3 years of experience in administrative support office coordination executive support project coordination nonprofit administration or a related roles preferred.
• Experience supporting calendars meetings document preparation correspondence follow-up tracking and general administrative coordination preferred.
• Experience working in a nonprofit human services healthcare education or other mission-driven environment preferred but not required.
• Equivalent combinations of education training and relevant experience may be considered.
• Proficiency with Office technology such as Outlook Teams Word Excel Canva.
• Ability to learn and use organizational systems including project management tools HRIS platformsCRM systems shared drives and document management systems.