Executive Administrative Assistant

Start your career as an Executive Administrative Assistant at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality diversity and satisfaction are of paramount importance. Ready to develop yourself and make a positive impact Improve the world and start as an Executive Administrative Assistant at Vopak.

What will you do as an Executive Administrative Assistant

Vopak is seeking a new Executive Administrative Assistant. We are looking for a highly organized detail-oriented professional to serve in a dual-function role supporting senior leadership while also partially supporting the Legal Team. Approximately 70% of this role focuses on executive administrative support managing calendars communications travel and special projects with precision and discretion. The remaining 30% is dedicated to the Legal Team: assisting with Board of Director meeting preparation assisting with general organization/administration and performing basic paralegal support.

What do we offer you

• Competitive market-based compensation package depending on your experience and

• knowledge.

• Career development and growth opportunities.

• Medical / Dental / Vision Insurance

• Flexible Spending Account Options

• Short Term/Long Term Disability Insurance

• Basic and Supplemental Life/AD&D Insurance

• 401(k) Incentive Savings Plan

• Paid Holidays (Fixed and floating)

• Paid Time Off and Sick Days

• Additional Benefits:

• Tuition Reimbursement

• Employee Assistance Program

• Accident Insurance

• Legal Plan

• Critical Illness Insurance

• Hospital Indemnity Insurance

• Legal Plan

• ID Theft Insurance

• Universal Life

What do we expect from you as an Executive Administrative Assistant

5 years of combined experience in executive administrative support

Prior experience supporting C-suite or VP-level executives preferred

Outstanding written and verbal communication skills

Exceptional organizational skills and meticulous attention to detail

High degree of discretion and confidentiality

Proficiency with the Google Suite

Ability to manage competing priorities with minimal supervision

Nice to Have:

Experience in chemical or petrochemical industry preferred

Familiarity with expense management platforms

Experience coordinating board meetings and preparing board materials

Experience with using the Google suite of products

Bachelors degree preferred but not required with equivalent experience

All Company Core Competencies as well as the following job specific competencies:

• Eagerness to Learn

• Problem Analysis & Judgment

• Communication & Listening

• Planning & Organizing

• Discipline

• Teamwork

What does your day look like

Your core responsibilities are to:

• Manage complex executive calendars including scheduling meetings resolving

• conflicts and proactively communicating changes

• Coordinate domestic and international travel arrangements flights hotels ground

• transportation and itineraries

• Prepare correspondence presentations reports and briefing materials on behalf of the

• executive(s)

• Screen and prioritize incoming calls emails and meeting requests

• Plan and coordinate logistics for internal and external meetings offsites and events

• Track action items deadlines and follow-ups to keep the executive team on schedule

• Liaise with board members clients vendors and internal stakeholders on behalf of the

• executive(s)

• Handle expense reporting budget tracking and invoice processing

• Coordinate office events such as Town Halls preparing for VIP visits Board Meeting

• Preparation etc.

• Assist with Contract Administration as needed

• Support Legal Team special projects and strategic initiatives as assigned

Work Environment

Office AND Terminal Employee

This position requires an employee to be in an office environment as well as exposed to outside elements. Most extreme elements are heat in the summer months of up to 104F (40C) and some exposure to cold of generally no less than 15F (-10C) in the winter months. There will be exposure to various chemicals and compounds including fumes and smells some of them hazardous. The employee may enter confined spaces and work in elevated environments. Employees must be able to wear PPE required by the location. General office noise may be experienced and louder sounds and vibrations when outside. The noise level in the work environment is usually moderate. All environments are safe with appropriate PPE.

Physical Demands

Office AND Terminal Employee

While performing the duties of this job the employee is regularly required to walk sit speak and hear. The employee is required to stand use hands to finger handle or feel; reach with hands and arms; the employee may be required on occasion to climb or balance stoop kneel or crouch. The employee may be required to climb ladders/storage tanks up to 50 in height. The employee may be required to enter confined spaces. The employee may occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision peripheral vision depth perception and ability to adjust focus. Employees may be required to travel by air rail bus or car.

Applicants must be eligible to work in the United States. The Company will not sponsor immigration or work visas.

Inclusion & Diversity:

Vopak stores vital products with care. Our commitment to care extends to all our stakeholders including our own employees new talents and people in our local communities around the globe. We believe that each individual has the right to be treated with respect and dignity and to work in a professional atmosphere that promotes equal opportunities and prohibits discrimination or harassment on the basis of race color national origin religion sex sexual orientation age political orientation or trade union membership allowing everyone at Vopak to develop their full potential.

It is Vopaks policy to employ and administer employees without regard to race color religion gender sexual orientation age national origin disability citizenship status or status as a disabled veteran or veteran of the Vietnam Era and in accordance with federal and state civil rights laws.

Accommodations

If you require reasonable accommodation to complete a job application pre-employment testing or a job interview or to otherwise participate in the hiring process please contact

Want to start as an Executive Administrative Assistant at Vopak

Are you ready to share your vision and contribute to Vopaks projects Then start as an Executive Administrative Assistant and apply now!