Event Operations Analyst Performing Arts, Events & Campus Engagements

Job Summary

Under the direction of the Assistant Vice President for PAECE the Events Operations Analyst is responsible for the independent oversight and coordination of PAECE event support including but not limited to relations with on and off-campus entities; scheduling of all facilities labor required for event; equipment use and/or rental building condition and operation and maintenance; safety; and being a liaison with the State Fire Marshal (SFM); and other campus partners. The incumbent will work on events such as commencement; open-house St. Patricks Day or similar campus events; and support donor relations and alumni engagement events; sporting events; (Week of Welcome) WOW; and various student orientation activities. The Event Operations Analyst will regularly exercise judgement and discretion to meet objectives and resolve situations as they arise.

Department Summary

The Performing Arts Events & Campus Engagements (PAECE) department oversees the Performing Arts Center Spanos Stadium and special campus events. The department is responsible for the operations and planning for those venues and non-Cal Poly Athletics events that take place at those facilities along with supporting and leading other special events on campus which include St. Patricks Day and ground breaking and grand opening festivities.

Key Qualifications

• Organizes coordinates and oversees all related efforts for all events on campus to ensure the desired quality is achieved for all assigned events including but is not limited to: WOW commencement open house and sports events. Work collaboratively to plan the operational planning of events and contribute to the facilities management of events from beginning to completion.
• Establish and monitor priorities and progress toward event success and assess and develop recommendations for changes in event program to be in alignment with federal and state laws.
• Review and approve event plans for space requests within the event database to achieve safety code compliance and adherence to University policies and procedures.
• Act as liaison for ensuring necessary permits are in place and SFM reviews are completed.
• Estimate event support costs of events for clients; and coordinate custodial electrical landscaping waste management SFM and contracted support.
• Organize staffing plans for all on-going and routine events. Assist with safety issues (SFM permitting) and support Public Safety for crowd control at events as needed.

Education and Experience

Education and Experience:Equivalent to graduation form a four-year college or university. Three (3) years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis

Licenses Certificates Credentials: Possession of a valid drivers license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range:$64860 - $74496 per year

Classification Range: $55176 - $99816 per year

Factors in determining the appropriate compensation for a role include experience skills knowledge abilities education licensure and certifications and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position based on internal equity budget and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program including health dental and vision insurance retirement participation in the Public Employees Retirement System and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo California and known for its Learn by Doing philosophy. Each year more than 20000 top-tier students come to San Luis Obispo to put knowledge into action taking their learning outside the classroom as they prepare for careers in engineering agriculture science business humanities and the built environment. Cal Polys hands-on philosophy small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities California and the world. For more information visit .

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Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race sex color ethnicity or national origin. Consistent with California law and federal civil rights laws Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Cal Poly is a diverse community of individuals who represent many perspectives beliefs and identities committed to fostering an inclusive respectful and intellectually vibrant environment. We cultivate a culture of open dialogue mutual respect and belonging to support educational excellence and student success. Through academic programs student organizations and activities faculty initiatives and community partnerships we encourage meaningful engagement with diverse perspectives. As a higher education institution we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development faculty and staff training student mentorship and comprehensive support programs. At Cal Poly excellence is built on merit talent diversity accessibility and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicants current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Positions are posted for a minimum of 14 calendar days.