Controller

Controller & Administration Manager

Position Overview

We are seeking a highly organized and hands-on Controller & Administration Manager to oversee accounting operations financial reporting contract administration compliance activities and office operations for a growing multi-entity organization. This individual will play a key role in supporting leadership by improving financial visibility strengthening internal processes and ensuring operational efficiency across multiple business functions.

This is an on-site position that requires a proactive professional who can balance financial management administrative leadership and compliance responsibilities in a fast-paced environment.

Key Responsibilities

Accounting & Financial Operations

• Manage daily accounting activities including accounts payable accounts receivable reconciliations and general ledger maintenance.
• Oversee payroll administration and ensure accurate recordkeeping and compliance with applicable regulations.
• Prepare financial reports budgets forecasts and cash flow analyses to support business decision-making.
• Monitor project costs operational spending and budget performance across multiple business units.
• Assist leadership with financial planning performance tracking and strategic initiatives.
• Coordinate with external accounting firms tax advisors banking partners and other financial service providers.
• Maintain accurate financial records and implement processes that improve reporting accuracy and efficiency.

Contracts Risk Management & Compliance

• Administer vendor agreements service contracts subcontractor documentation and related records.
• Track insurance requirements certificates of insurance compliance documentation and contractual obligations.
• Maintain business licenses registrations permits and regulatory filings.
• Coordinate insurance renewals and work closely with brokers and carriers to support risk management efforts.
• Monitor contract milestones document retention requirements and compliance deadlines.
• Develop and maintain organized systems for document control and contract management.

Business Operations & Administration

• Oversee daily office operations and administrative processes to ensure smooth business performance.
• Manage company records filing systems calendars and operational documentation.
• Support communication and coordination between leadership operations accounting and project teams.
• Assist with process improvement initiatives designed to enhance efficiency accountability and scalability.
• Help establish and maintain policies procedures and operational controls that support long-term growth.

Qualifications

• Bachelors degree in Accounting Finance Business Administration or related field preferred.
• 5 years of experience in accounting finance operations or business administration.
• Strong understanding of accounting principles financial reporting budgeting and cash flow management.
• Experience managing contracts compliance requirements insurance administration and business operations.
• Background supporting project-based industries such as construction real estate development agriculture hospitality manufacturing or related sectors is highly preferred.
• Advanced proficiency with Microsoft Excel and accounting software systems.
• Excellent organizational communication and problem-solving skills.
• Ability to work independently while partnering closely with ownership and senior leadership

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