Contract Specialist
Job Location:
Monthly Salary:
Experience Required:
Posted:
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Job Summary
- Administer and monitor all Consultant Agreements and Purchase Orders for the Central Survey Group.
- Review and process consultant payment applications within one week of receipt resolving discrepancies within five (5) business days.
- Prepare update and manage purchase orders in SAP and Business 2 Government (B2G) platforms ensuring M/W/DBE compliance.
- Review change orders desk audits of contractor billings monthly reports and contractor documentation for accuracy and completeness.
- Monitor contract performance including MWBE reporting and Daily Narrative submissions.
- Prepare and maintain monthly accruals for the Comptrollers office and ensure proper financial logging.
- Coordinate and prepare meeting minutes correspondence and scheduling for internal and external stakeholder engagements.
- Reconcile financial data and maintain accurate databases records and filing systems.
- Assist in renewal processes for Survey Consultant Agreements and support production meetings with external firms.
- Conduct follow-up calls and communications with consultant firms regarding rates start/termination dates and contractual issues.
- Ensure adherence to Port Authority specifications contract documents and internal procedures.
- Associates degree in business engineering or a related technical field or equivalent from an accredited institution.
- OSHA 10 certification required.
- Two years of progressive experience in contract administration for construction or infrastructure projects.
- Strong verbal and written communication skills with demonstrated ability to work independently and manage multiple priorities.
- Proficiency in SAP EIMS AVM B2Gnow MS Office Suite (Word Excel SharePoint Teams) and project management tools.
- Experience with financial reconciliation and contract document review.
- Ability to pass a high-level SWAC background check.
- Prior construction management or administrative experience is highly preferred.
ITE offers an excellent benefits package including FREE medical dental vision flexible spending accounts 401(k) with company match short and long-term disability life insurance college savings plan commuter benefits and educational assistance.
Required Skills:
Two years of progressive experience in Contract Administration for construction projects. Demonstrate ability in reconciling financial information. Proficiency in understanding contract documents and PA specifications and the ability to interact with internal staff and external professionals at all levels. Proficient in the use of software applications project management software including but not limited to SAP EIMS AVM B2Gnow and MS Office Suite (Word Excel SharePoint and MS Teams). Ability to manage and prioritize multiple assignments with multiple supervisors. Ability to pass a SWAC background check at a high level. Prior Construction Management/Administration experience OSHA 10 is required.
Required Education:
Associates degree in business engineering another technical field or equivalent education from an accredited college or university.
