Facilities Coordinator

Were looking for a highly organised and proactive Facilities Coordinator to take ownership of our workplaces and fleet operations.

This is a dynamic hands-on role where youll ensure our offices run smoothly our fleet operates efficiently and all activities remain compliant cost-effective and aligned to business needs. If you enjoy balancing operational detail with strategic oversight this is the perfect opportunity for you.

• Ensure all office spaces are well-maintained safe and fully functional
• Oversee reception visitor experience and workplace services
• Manage suppliers contracts and service delivery
• Maintain office supplies meeting rooms and overall workspace readiness

• Coordinate maintenance repairs and essential services (e.g. HVAC pest control)
• Manage office improvements refurbishments or relocations
• Maintain asset registers and maintenance schedules

• Lead health and safety initiatives and ensure regulatory compliance
• Conduct risk assessments inspections and emergency drills

• Oversee fleet performance utilisation and cost efficiency
• Coordinate vehicle allocation transfers and disposals
• Manage fleet service providers and monitor SLA performance
• Ensure compliance with licensing insurance and roadworthiness standards
• Monitor fuel usage and investigate irregularities
• Conduct regular inspections and maintain accurate records

• Build strong relationships with vendors and internal teams
• Support driver compliance onboarding and training
• Manage support staff ensuring service excellence

• Diploma or Certificate in Facilities Logistics or a related field
• Minimum 2 years experience in facilities and/or fleet management
• Solid understanding of building maintenance and fleet operations
• Valid drivers licence and own transport

• Strong organisational and coordination skills
• High attention to detail and risk awareness
• Confident managing budgets and controlling costs
• Excellent communication and stakeholder management skills
• Ability to stay calm and responsive in high-pressure or emergency situations

• Experience managing both facilities and fleet in a fast-paced environment
• Strong problem-solving mindset with a proactive approach
• Ability to identify cost-saving opportunities and operational improvements
• A hands-on solutions-driven attitude

We value:

• Collaboration and teamwork
• Accountability and ownership
• Clear honest communication
• Continuous improvement and innovation

• Be part of a growing dynamic environment
• Own and shape critical operational functions
• Work with a collaborative and supportive team
• Opportunities to drive improvements and make a real impact

If youre ready to take ownership of facilities and fleet operations and make a meaningful impact wed love to hear from you!