Operations Executive - Saudi National

We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf we are offering you the chance to: 

• Work within ahighly dynamic businesswiththe energy and style of a start-up 
• Be part ofbuilding a businessthat islaunching new products and eventsat scale 
• Grab an opportunity to accelerate your career and make a real impact. 

What Youll Do

Event Delivery & Planning:

• Support the operational delivery of various-sized exhibitions across EMEA
• Create and maintain show-specific project plans for review by Operations Managers
• Design and produce system-built feature areas where required
• Coordinate temporary staff both pre-show and onsite including briefings and inductions

Resource Management:

• Create and issue POs upon request and maintain budget and invoice trackers
• Manage floor plans and address exhibitor queries
• Arrange travel and accommodation bookings in line with operational budgets
• Organize pre-show packing equipment and services (radios stationery PPE)

Coordination & Communication:

• Liaise daily with internal event teams venues contractors suppliers and exhibitors
• Create and deliver essential schedules for catering electrics furniture signage and more
• Produce comprehensive onsite documentation including staff briefings and exhibitor information
• Attend meetings as required taking minutes and distributing action points

Quality & Compliance:

• Ensure all work adheres to company H&S Security & Sustainability guidelines
• Assist with implementing internal and external Service Level Agreements
• Deliver operational sponsorship deliverables in cooperation with the sales team
• Contribute to post-event reporting and analysis

Qualifications :

• A minimum of 1 year of professional experience/work experience
• Working knowledge of industry venues and current appointed contractors
• Able to demonstrate a proactive approach and take initiative anticipating needs 
• Proven knowledge of exhibition H&S Guidelines and implementation.
• Computer literate and proficient in the use of commonly used business software and project management software 
• Strong time management and organisational skills; can work to tight deadlines able to prioritise and manage several different tasks at the same time 
• Demonstrated ability to work independently to meet deadlines consistently and operate within budgetary targets 
•  Excellent interpersonal oral and written skills in English with additional languages highly beneficial 
• You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors. 
• Familiarity with good procurement practices 
• Willingness and ability to travel / work across differing time zones especially within the EMEA region 

Additional Information :

What you will get

Core Benefits:  

• Medical Insurance for individual and family  
• Annual leave 25 days
• Wellbeing Benefits  
• Remote working on Sundays  
• Working anywhere 1 month every year

Local Relocation Package*:  

• Paid flight to Riyadh individual and family (up to a max of three children) 
• 30 days accommodation or suitable serviced apartment from arrival date or a one-off payment of SAR 5000 
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs

*If eligible  

We dont just accept difference we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know. 

Remote Work :

No

Employment Type :

Full-time