Executive Creative Director, Conferences & Events

The Creative Production Studio will become Tahalufs central creative and production hubsetting the standard for how our stages environments activations and concept documents look feel and get delivered across all events. It will be the engine room for developing Tahalufs signature design language producing supplier-ready packs and enabling portfolio teams to execute faster more consistently and with higher qualityreducing reliance on agencies while retaining IP and raising the bar year-on-year.

What you will do:

As Tahalufs Executive Producer (EP) you will bring historically agency-led creative work in-house to build a recognisable repeatable Tahaluf technical and creative signature across all portfolios. You will lead the Studio day-to-daybuilding and running a high-performing team that produces beautiful world-class environments and supplier-quotable technical/RFP packs with a strong design-to-budget mindset and consistently premium standards.

Studio build opportunity

This is a rare opportunity to help build a new in-house Creative Production Studio from the ground up. Working alongside the VP Production & Vendor Partnerships and the wider leadership team the Executive Producer will shape the studios structure ways of working quality standards and output formatsbuilding a high-performing team and partner ecosystem aligned to a clear Tahaluf vision.

Scope: The studios outputs include main stages second/main supporting stages sub-stages décor features and scenic environments brand activations and side events such as VIP dinners networking events and music/entertainment events plus special projects.

The EP will partner closely with the existing Content Marketing Production and Operations teams in a supporting capacity through build-up and on-site as neededprotecting creative intent resolving technical queries and keeping suppliers alignedwhile Operations retains accountability for delivery H&S and budgets.

Reporting & Relationships

• Reports to: VP Production & Vendor Partnerships
• Direct reports may include: Producer Production Manager Technical manager 3D/2D Designer(s) CAD Studio Manager
• Internal client dynamic: Serve as an expert consultant to Exhibition/Portfolio Directors and respond to their briefs.
• Budget/feasibility gate: Partner with Operations/Production to ensure designs are pre-validated for feasibility and budget alignment before being presented for internal approval.
• Key partners: Marketing (brand strategy) Content team (show needs) Procurement (costing/RFP support) preferred suppliers wider market suppliers (via RFPs)

Key Responsibilities

1) Studio Build Leadership & Output Quality

• Build lead and performance-manage a lean high-output Creative Production Studio (people standards templates workflows international freelance pool).
• Direct the day-to-day output of 3D/2D designers and CAD teams to deliver consistently premium standards.
• Remain hands-on where it matters: high-level ideation creative direction technical quality control and refining executive-ready presentations.
• Establish studio governance: briefing intake prioritisation review cadence quality gates version control and change control.

2) Creative Direction & Tahaluf Signature

• Lead creative development across all portfolios setting the bar for idea quality presentation quality and visual polish.
• Co-own creative direction with Exhibition/Portfolio Directors and Marketing ensuring ideas align with event objectives audience and brand.
• Build a recognisable Tahaluf signature across physical environments and concept documents.

3) Design-to-Budget Feasibility & Value Engineering

• Apply Value Engineering early to optimise direct costs without compromising the Tahaluf signature.
• Identify hero moments that justify higher investment while optimising secondary structures for cost efficiency.
• Work with Operations/Production to make design-to-budget real ensuring concepts are cost-aware and feasible before stakeholder presentations.
• Maintain clear optioning (good/better/best) so decisions are fast and commercial.

4) Supplier Strategy Market RFPs & Commercial Discipline

• Operate a preferred-partner-first approach while maintaining commercial discipline through structured market RFPs/benchmarking.
• Package concepts into clear scopes and pricing schedules so suppliers quote like-for-like and options can be compared objectively.
• Partner with Procurement on bid evaluation and costing intelligence; hand over award/contracting and delivery management to Operations (supporting as needed to protect creative intent).

5) Delivery Readiness: Risk Long-Lead & Change Control

• Identify long-lead items and key constraints early (venue restrictions rigging limits access/loading supplier capacity) and drive timely design lock decisions.
• Maintain strict version control and change control on all studio outputs to minimise late-stage rework and scope drift.
• Ensure concepts translate into supplier-quotable packs that reduce ambiguity and prevent expensive surprises during delivery.

6) Commercial Sponsorship Design

• Respond to briefs to create high-value sellable sponsorship inventory (lounges brand activations networking zones feature moments).
• Ensure sponsored elements integrate into the wider event signature while meeting partner ROI requirements and maintaining quality.

7) Delivery Support & On-Site Partnership

• Work alongside Content/Production/Operations through build-up and onsite delivery in a supporting capacity ensuring creative intent is protected technical queries are resolved quickly and supplier execution remains alignedwhile Operations remains accountable for delivery H&S and budgets.
• Attend site visits supplier workshops rehearsals and key show milestones as required.

8) Reuse Mindset (Nice-to-have value lever)

• Where practical design scenic elements with reuse in mindmodular components (e.g. desks archways décor features stage parts) that can be repurposed across shows including back-to-back events in the same venue to reduce waste and improve cost efficiency.
• Maintain a lightweight reusable library of proven elements and re-skin approaches that can be deployed when it makes sense.

9) Continuous Improvement

• Run post-event reviews: what worked what didnt cost drivers and what can be improved or reused.
• Maintain and evolve studio standards to compound quality and efficiency year-on-year.

Key Deliverables

• Portfolio presentations: High-polish decks that sell a consistent Tahaluf look and feel to Portfolio Directors and stakeholders.
• Supplier-quotable RFP packs: 3D renders CAD layouts (plans/sections/elevations) key dimensions material intent/specs integration assumptions (AV/lighting/rigging/power) scope breakdown and optioning.
• Studio template system: Consistent deck structure visual language documentation standards and file/versioning discipline.
• Reusable IP library (nice to have): A catalogue of reusable scenic components/approaches where applied with guidance on re-skinning and redeployment.

Success Measures (KPIs)

• Quality & consistency: Leadership confidence and a recognisable Tahaluf signature across environments and documents.
• Budget alignment: Accuracy of design-phase cost expectations vs supplier bids (and reduced late-stage cost shocks).
• Approval velocity: Speed of sign-off from Portfolio Directors due to strong taste level and pre-vetted feasibility.
• Commercial impact: Cost efficiency and savings influence through value engineering optioning and selective reuse.
• Studio performance: Throughput rework reduction and ability to scale output without adding unnecessary headcount.

AI-enabled Studio Approach (Lean Team High Output)

Tahalufs Creative Production Studio is designed to stay lean highly skilled and versatilescaling output by leveraging advances in AI and modern production software rather than building oversized teams. The Executive Producer is expected to:

• Champion AI-enabled workflows across concepting design development documentation and iterationwithout compromising standards or accuracy.
• Identify test and operationalise tools that accelerate throughput (e.g. rapid ideation visual iteration drafting support CAD automation render acceleration deck production workflows) while maintaining strong QA and sign-off discipline.
• Establish safeguards for brand consistency confidentiality and IP protection when using AI tools and external platforms.
• Blend core full-time talent with flexible specialist support (freelancers/partners) and use tooling to absorb peak demand.

Qualifications :

What you will bring:

• Proven experience leading creative production for large-scale live events conferences exhibitions or experiential environmentsideally including main stage / high-complexity builds.
• Strong ability to translate creative into technical reality (structures staging/scenic AV integration awareness power/rigging constraints).
• Experience producing supplier-quotable packs and running structured RFPs or supplier optioning processes.
• Leadership experience managing multi-disciplinary creative and technical teams and holding a high quality bar.
• Strong stakeholder management across Exhibition Directors Marketing Operations Procurement and senior leadership.
• GCC experience is preferred (not essential) with willingness and capability to operate in a Saudi-based role.

Skills & Behaviours

• High creative bar and strong taste level; confident presenting and defending ideas.
• Commercial instincts: design-to-budget discipline optioning mindset ROI awareness.
• Structured operator: governance version control change control and clear communication.
• Calm under pressure; decisive and solutions-led in fast-moving environments when required.
• Ability to plan resources ahead of time knowing what events are coming up for the year ahead & when.
• Collaborative leader with a no surprises approach.

Additional Information :

What you will get:

Core Benefits:

• Competitive bonus
• VVIP Bupa Medical Insurance for you and your family 
• Annual leave 28 days 
• Remote working on Sundays 
• Working anywhere 8 weeks every year
• School fees contribution 40000 SAR per child per year (up to a max of three children) 
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats 

International Relocation Package*:

• Paid flight to Riyadh individual and family 
• 60 days accommodation or suitable serviced apartment from your arrival 
• date or a one-off payment of SAR 5000
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs 
• Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable) 

Local Relocation Package*:

• Paid flight to Riyadh individual and family (up to a max of three children) 
• 30 days accommodation or a suitable serviced apartment from your arrival date or a one-off payment of SAR 5000 
• Up to SAR 2500 reimbursement of shipping goods/excess baggage costs

*If eligible

We dont just accept difference we celebrate it.  We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.  We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know.

Remote Work :

No

Employment Type :

Full-time