Sales Operations Manager

Overview

We are a fast-growing health and wellness snack food brand. We are seeking a highly capable Executive Assistant Accounting & Business Coordinator to create structure reduce founder admin load and keep day-to-day workflows moving smoothly across sales operations accounting and brand support. This is a cross-functional high-trust role designed for a positive energetic operator who thrives in a fast-moving founder-led environment and comfortably wears multiple hats.

Part time (20 hours per week)

Central Timezone

Key Responsibilities

1. Executive & Founder Support

• Manage daily inbox triage surface priority communications and draft routine replies.
• Coordinate calendar scheduling meeting logistics and detailed agendas/notes.
• Maintain daily and weekly founder priority lists to eliminate administrative bottlenecks.
• Support travel planning and detailed itinerary creation.

1. Accounting & ERP Management (Cin7 Core & QuickBooks)

• Map ingredient numbers to suppliers and finished goods to customer numbers within Cin7 Core.
• Input customer/supplier data and finished product recipes to drive inventory planning.
• Issue Purchase Orders (POs) invoice customers and manage distinct pricing structures.
• Track revenue streams across Amazon and Shopify and perform monthly expense reconciliations.

1. Trade Show & Event Logistics

• Coordinate trade show planning timelines shipping requirements and booth materials.
• Track event checklists and manage sample inventory signage and printed assets.
• Support pre-show scheduling attendee coordination and structured post-show follow-ups.

1. Sales Operations & Marketing Support

• Support sales admin workflows maintain CRM hygiene and coordinate retail sample requests.
• Route incoming customer opportunities from platforms like Opener to the right team members.
• Assist with EDI-related admin workflows and manage inbound customer/retailer messages.
• Handle customer-facing social messages and support lightweight social posting workflows.

Required Skills & Experience

• Experience: 510 years of strong experience supporting executive-level management. Experience in venture capital private equity legal or banking is highly desired.
• Industry Knowledge: Significant experience working within the consumer packaged food and beverage (CPG) space including e-commerce.
• Systems & Tech: Deep proficiency in advanced Excel Cin7 Core (DEAR) QuickBooks and Shopify.
• Communication: Exceptional written and verbal English communication skills.
• Education: Bachelors degree required; a business degree is preferred.
• Core Traits: Problem solver with keen judgment high resilience under high expectations and a roll-up-your-sleeves approach.