Construction Admin Assistant
Job Location:
Monthly Salary:
Experience Required:
Posted on:
4 hours ago
Posted on:
Vacancies:
1 Vacancy
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Job Summary
This is a remote position.
Job Overview
Were looking for a highly organised and proactive Construction Admin Assistant to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment managing multiple tasks and ensuring projects run smoothly.
Youll play an important role in supporting project delivery maintaining accurate records coordinating documentation and assisting with day-to-day administrative and operational tasks.
Key Responsibilities
- Maintain accurate project records and perform data entry
- Set up and manage jobs within internal systems
- Process invoices purchase orders supplier documents and project costs
- Prepare proposals work orders variations and project documentation
- Manage warranties permits compliance documents and site paperwork
- Coordinate calendars meetings emails and project schedules
- Liaise with suppliers contractors clients and internal teams
- Monitor project timelines and follow up on outstanding tasks
- Prepare reports spreadsheets and project updates
- Assist with document control filing and maintaining standard operating procedures (SOPs)
- Draft professional emails letters and other business documents
- Create social media content and assist with AI workflow development
- Provide general administrative support to the construction and operations teams
Requirements
- Minimum of 3 years of experience in Administration or Construction Administration
- Experience working with Australian or New Zealand clients in the construction industry (preferred)
- Experience using construction management platforms such as SimPRO Procore Buildertrend Aconex or similar (preferred)
- A degree qualification (preferred)
- Experience using CRM and construction management software
- Familiarity with AI tools and workflow automation (preferred)
- Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
- Excellent written and verbal communication skills
- Strong organisational time management and multitasking abilities
- High attention to detail and accuracy
- A proactive attitude with the ability to work independently
- Strong customer service and stakeholder management skills
- A positive attitude and willingness to learn and grow
Work Environment & Expectations
While this is a work-from-home position it is important to note that this is a full-time rolenot a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability just as you would in an office environment.
This role requires:
- Discipline and commitment to set working hours (strict shift times not flexible)
- Use of time tracking software during work hours
- Active participation in team and client calls with your camera ON
- Consistent availability and responsiveness throughout your shift
- Treating this as a long-term full-time jobnot a side gig or freelance task
Payroll is processed bi-monthly.
Were looking for someone who values structure is dependable and thrives in a role that provides consistency and clarity. If youre seeking stability and a team that appreciates reliability wed love to hear from you.
Benefits
- Monthly Salary: PHP 45000
- Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
- You will be paid extra for overtime and Philippines public holidays
- Probation: 6 months and after Probation
- 10 days of annual leave credits
- 5 days of sick leave
Required Skills:
To be successful in this role you should have: A degree qualification (preferred) At least 3 years of experience in Administration or Construction Administration Experience working within the construction industry Excellent written and verbal communication skills Strong organisational time management and multitasking abilities High attention to detail and accuracy A proactive attitude with the ability to work independently Strong customer service and stakeholder management skills Proficiency in Microsoft Office (Word Excel Outlook PowerPoint) Experience using CRM and construction management software Experience with platforms such as SimPRO Procore Buildertrend Aconex or similar (preferred) Familiarity with AI tools and workflow automation (preferred) A positive attitude and willingness to learn and grow
