Assistant Project Manager & Operations Coordinator (MSXAPMOC)

Work Setup: On-site training with a flexible hybrid setup after completion enjoy working from home with only 2 in-office days per month.

Position Summary

This is a multi-functional support role ideal for someone who enjoys variety throughout the day and thrives in both office administration and customer facing communication.

Schedule

• Full-Time
  

• MondayFriday
  

• Shift hours: 10pm-7am
  

The position combines:

• Assistant Project Management
  

• Sales Cold Calling & Lead Follow-Up
  

• Accounts Payable & Accounting Data Entry
  

The ideal candidate is detail-oriented professional on the phone comfortable multitasking and capable of working across departments.

Key Responsibilities

Assistant Project Management

• Assist project managers with scheduling templates installations and material coordination
  

• Communicate with customers contractors builders and vendors regarding project updates
  

• Track job progress and maintain organized project files
  

• Enter and update project information in company software systems
  

• Help coordinate field crews and installation schedules
  

• Assist with change orders purchase orders and job documentation
  

• Support follow-up on outstanding project issues and punch lists
  

Sales Support & Cold Calling

• Perform outbound cold calls to builders contractors designers property managers and prospective clients
  

• Follow up on leads quotes and inactive accounts
  

• Help generate new residential and multifamily business opportunities
  

• Maintain CRM and customer contact databases
  

• Schedule appointments for outside sales representatives
  

• Assist with marketing campaigns and customer outreach initiatives
  

• Provide excellent customer service and relationship management
  

Accounts Payable & Data Entry

• Enter vendor invoices accurately into accounting systems
  

• Match purchase orders receipts and invoices
  

• Assist with accounts payable processing and vendor communication
  

• Maintain organized accounting records and digital filing systems
  

• Support month-end reconciliation and reporting tasks
  

• Verify pricing quantities and billing information for accuracy
  

• Assist management with administrative and clerical accounting duties
  

Qualifications

• 2 years of administrative project coordination sales support or accounting experience preferred
  

• Construction stone fabrication cabinetry or related industry experience is a plus
  

• Strong organizational and multitasking skills
  

• Comfortable making outbound sales and follow-up calls
  

• Excellent verbal and written communication skills
  

• Strong attention to detail and accuracy
  

• Proficiency with Microsoft Office Google Workspace and data entry systems
  

• Experience with QuickBooks ERP CRM or construction management software preferred
  

• Ability to work independently and as part of a team
  

Benefits:

• Work Setup: Onsite training with a flexible hybrid setup after completion enjoy working from home with only 2 in-office days per month.
  

• Computer equipment will be provided once the transition to Hybrid.
  

• Full government-mandated benefits: SSS PhilHealth and Pag-IBIG
  

• Additional Pay: Night differential pay and holiday pay
  

• 13th-month pay bonus
  

• Free HMO coverage with 1 free dependent upon regularisation
  

• Paid leave entitlements upon regularization
  

• Accident insurance for added peace of mind
  

• Quarterly Perfect Attendance Incentives
  

• Company-Sponsored Events Team building employee engagement programmes and more