Training admin Intern

Job Description:

1. Training Administration & Scheduling

• Course Scheduling: Plan and coordinate the complete training calendar including ground school simulator sessions (FSTDs - Full Flight Simulators) and aircraft training slots.

• Resource Management: Schedule and assign qualified instructors (SFIs/TRIs) for training events ensuring no conflicts and adherence to duty time limitations.

• Rostering: Manage and publish rosters for trainees and instructors handling any last-minute changes or requests effectively.

• Logistics: Arrange all training logistics including booking classrooms simulator bays and necessary training materials. For international trainees this may also include coordinating travel accommodation and visa support.

2. Regulatory Compliance & Documentation

• Record Keeping: Create manage and maintain all trainee records in the companys Training Management System (TMS). This includes logging attendance training progress assessment results and flight hours.

• Compliance Checks: Ensure all trainees meet the course prerequisites (e.g. valid medical licenses previous qualifications) before commencement.

• Audit Support: Prepare and maintain all documentation for internal quality audits and external audits by the DGCA & EASA

• Certification: Prepare and issue course completion certificates type rating qualifications and other official documentation to trainees upon successful completion of their programs.

3. Stakeholder & Customer Coordination

• Primary Point of Contact: Serve as the main liaison for trainees answering inquiries regarding schedules course requirements and administrative procedures.

• Instructor Support: Provide administrative support to the instructional team ensuring they have the necessary materials rosters and trainee information for each session.

• Internal Liaison: Coordinate closely with other departments such as FSTD operations quality assurance and customer service to ensure smooth training delivery.

• Customer Service: Manage relationships with airline customers providing regular updates on their sponsored trainees and addressing any concerns

This job requires an awareness of any potential compliance risks and a commitment to act with integrity as the foundation for the Companys success reputation and sustainable growth.

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