Resource Management Assistant (Agency Experience)

Brandtech (formerly known as OLIVER) is a global team of creative thinkers tech-savvy trendsetters and production pros specialising in film CGI automation AI motion design and digital/print content. We partner with over 300 clients in 40 countries and counting. Our focus is to connect clients with high-quality solutions talent and ambitious opportunities worldwide.

As a part of The Brandtech Group were at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency spark creativity and drive insightful decision-making empowering our teams to produce innovative and impactful results.

Role: Resource Assistant

Location: India (Remote working until further notice)

A Little Bit About the Role:

The Resource Assistant provides essential support for resource planningpeopleoperations and talent coordination across EMEA markets with a UK focus. This role requires strongpeoplecoordination skills excellent communication a collaborative approach and the ability to work independently whilst knowing when to escalate decisions appropriately.

What Youll be Doing:

Resource Planning & Coordination:

• Handle resource bookings and scheduling across EMEA

• Communicate with Project Managersregardingproject resource requirements

• Update andmaintainresource planner accuracy

• Coordinate resource allocation and availability

• Trackutilisationand capacity

• Flag resource conflicts and constraints

• Support resource forecasting activities

Onboarding & Offboarding Administration:

• Support onboarding administration for new starters across EMEA

• Coordinate Oliver and Unilever account access requests

• Assistwith building and system access requests

• Support offboarding administration for leavers

• Maintain onboarding/offboarding documentation and checklists

• Track completion of onboarding activities

• Ensure smooth andtimelyprocessing

Kit & Content Creator Coordination:

• Coordinate kit requests and deployment

• Track kit allocation and inventory

• Support kit retrieval from leavers

• Maintain asset records and documentation

• Liaise with IT and procurement as needed

Training Coordination:

• Track training completion across EMEA teams

• Coordinate training scheduling andlogistics

• Maintain training records and documentation

• Flag training gaps to Resource Lead

• Support access to training platforms

Freelance & Supplier Support:

• Provide administrative support on freelance and supplier tasks as directed

• Maintainsupplier contact information and records

• Support supplier onboarding processes

• Track freelance bookings and assignments

Stakeholder Coordination:

• Communicate openly and transparently with project teams across EMEA

• Build collaborative relationships with delivery teams

• Coordinate across UK and EMEA markets

• Solve challenges in a collaborative positive manner

• Bring teams together to resolve resource issues

Data Management & Reporting:

• Maintainaccurateresource data across systems

• Generate resource reports and dashboards

• Ensure data quality and integrity

• Track resource metrics and KPIs

• Identifyand flag data discrepancies

What Youll Need:

• 4 years experiencein creative/production agency environment

• Background in project delivery and resource management

• Strong people coordination and communication skills

• Open transparent communicator with positive attitude

• Collaborative problem-solver who brings teams together

• Excellent organisational skills and attention to detail

• Advancedproficiencyin Microsoft Office suite (Excel PowerPoint Word)

• Strong data entry and reporting capabilities

• Experience with OMG system highlyadvantageous

• Ability to read and understand timing plans and dependencies

• Capability to use AI tools for role-specific tasks (advantageous)

• Ability to work independently and prioritise effectively

• Strong judgement on when to escalate decisions

• Proactive and solution-orientated approach

• Professional demeanour with stakeholder management skills

Success Metrics:

• Accuracy of resource planning and bookings

• Timeliness of onboarding/offboarding processes

• Quality of communication with project teams

• Stakeholder satisfaction with resource coordination

• Training completion tracking accuracy

• Data quality and reporting accuracy

• Efficiency of resource processes

• Team collaboration and problem resolution

Req ID: 17632

#LI-SK1 #BTG

Our values shape everything we do:

BeAmbitiousto succeed

BeImaginativeto push the boundaries of whats possible

BeInspirationalto do groundbreaking work

Bealways learningand listening to understand

BeResults-focused to exceed expectations

Be actively pro-inclusive and anti-racist across our community clients and creations

Brandtech a part of the Brandtech Group is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential and individual differences are valued and respected. All applicants shall be considered for employment without regard to race ethnicity religion gender sexual orientation gender identity age neurodivergence disability status or any other characteristic protected by local laws.

Brandtech has set ambitious environmental goals around sustainability with science-based emissions reduction targets. Collectively we work towards our missionembedding sustainability into every department and through every stage of the project lifecycle.