AH Receivables & GRN

Business

Metals

Unit

Downstream Kuppam Extrusion

Location

Hindalco Kuppam

Poornata Position Number of the job

Reports to Poornata Position No :

Poornata Position Title of the job

LMS

Reports to Poornata Position Title :

SH Stores

Function

SCM

Reports to Function :

DH SCM & Stores

Department

Stores

Reports to Department:

AH Stores

Date of Last Updation/Approval

26/10/2022

1) Job Purpose

This position is supporting stores process maintaining the stores all data entry on time Responsibility & Accountability of Purchase and service invoice GRN & submission on time.

Preparing and sharing the MIS report on daily basis.

2)Dimensions:

Business/SBU/Unit Revenue

403 Crores

Business Workforce Number

563

Unit Workforce Number

563

Function Workforce Number

6

Department Workforce Number

5

Other Quantitative and Important Parameters for the Job: Budgets/Volumes/No. of Products/Geography/Markets/ Customers or any other parameter

No of GRNs 4000/annum

3) Job Context & Major Challenges:

Job Context:The global aluminum market is valued at USD 87.84 billion in 2021 and is expected to grow 7.5 % (CAGR) from 2022 to 2030. Increase in demand for lightweight and durable extruded products is driving the growth. Top aluminum extruders are investing and creating tough competition.

Hindalco Industries Limited have acquired the extrusion business of SAPA located at Kuppam Andhra Pradesh with effect from 01 Feb 2022 through Business Transfer Agreement

This plant is first of its kind across the globe to have mill finish anodized powder coated fabricated products manufactured under one roof. The profiles developed and manufactured are highly complex in nature having critical die designs challenging operations involve highly skilled technicians special machinery and processes. This unit has two 8-inch press with a capacity of 16000 TPA anodizing 2500 TPA powder coating 3200 TPA along with various fabrication machinery like manual & robotic welding CNC cutting & machining centers Flaring & collaring assembly lines serving for Building & Construction (25%) Industrial (40%) Exports (25%) Automotive (7%) and Solar segments (3%).

The unit is increasing its business in automated warehouse system premium anodizing finish products (exports) Solar energy and automotive (domestic) segments by increasing utilization of existing facility with additional shifts for continuous operation setting up new fabrication facility additional anodizing tanks and a brand-new extrusion press.

Will take care of entire store activities

Job Challenges:

The role of this job is making exact data to be maintained for stores related document GRN to be done within 24hrs of receipt of the invoice for user clearance. To be more cautious on safety. Bill submission on time to ensure supply chain activities should not break.

4) Key Result Areas/Accountabilities:

Key Result Areas/Accountabilities

Supporting Actions

Goods Receipt Note

1. Updating the inward Excel for tracking the invoice
2. GRN to be taken within 24hrs from the date of user receipt.
3. Before the GRN Ensure the PO & Invoice price to check and backup document Need to verify for all invoices.
4. Updating the pending GRN weekly once

Bill Submission to Finance.

1. All purchase and service bills are submitted to finance without delay as per the target date.
2. Every submission gets acknowledgement from finance.
3. Maintaining the details for bill submission for tracking purpose.

Data preparation

1. Daily inward material updating in excel.
2. Preparing Daily MIS report and share to all user without delay.
3. Daily updating the pending bills.
4. Month end preparing the Provision data for Finance.

Returnable and Non-returnable gate pass

1. Updating the RGP/NRGP daily for sending and receipt material.
2. Weekly once circulate the pending RGP Status.

5) Job Purpose of Direct Reports:

Position Title

Job Purpose

Position No.

6) Relationships:

Relationship Type

(Internal or External)

Frequency & Nature

Extrusion

1. Sharing the billets stock daily for production purpose.
2. Get the Production details from Press for supporting of sending MIS report.
3. Inward and consumption data shared frequently

Die Shop

1. Supporting for issue the material update the stock related to Die shop
2. Weekly sharing the Pending RGP Details.
3. Inward and consumption data shared frequently

Planning

1. Sending the daily MIS report for planning the Raw material purpose.

Anodizing & Powder Coating

1. Maintain the anodizing & powder coating ROL items
2. Supporting the issue the material
3. Sharing the Powder stock details weekly once with self-life details.
4. Inward and consumption data shared frequently

Finance

1. Monthly Billet closing stock report submitted.
2. All purchase and service bill submission with proper backup document.
3. Provision data providing every month
4. Returnable gate pass request.
5. Inward and consumption data shared frequently

Sales / Dispatch

1. All job work material details shared
2. For all dispatch vehicle weighment support
3. Supporting for issue the material
4. Inward and consumption data shared frequently

SCM

1. All purchase and service bill status updated
2. Updating material related issues like shortage and damage & etc
3. Updating Inward status
4. Getting the authorized PO for all purchase & services.
5. Updating Pending & problematic Bills Weekly once.

Fabrication

1. Supporting the issue the material
2. Inward and consumption data shared frequently
3. Physical stock verification fabrication store.

Maintenance

1. Updating the material receipt & Consumption details daily.
2. Preparing RGP material dies heat treatment purpose on timing
3. Supporting issue the material

Admin

1. Updating the material receipt & Consumption details daily.
2. Supporting issue the material

7) Organizational Relationships:

Position that It reports into

Position and its peers (Nop )

Position/s that reports into (Nop )

SH - stores

5

0

Declaration: This job description is a true reflection of the position

Job Holder

Reports to Manager

Name

Sowmya

Sarath Kumar

Date of Entry / Approval

26/10/2022

26/10/2022