Accounts Payable Executive – Third Party Team

Who are WebBeds

WebBeds is the fastest growing and most significant accommodation supplier to the travel industry. We are a global company offering ground services (hotels transfers tours activities) to travel professionals. Our products help our partners and customers to create amazing Travel experiences.

Our Products range from a Retail Online platform Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 5.0bn search requests daily. We deliver amazing outcomes using leading edge technology through innovative and creative thinking.
WebBeds is a subsidiary of Web Travel Group (ASX: WEB) an ASX 200 listed company operating a global digital travel business.

What makes us stand out

• We are a wholesale global travel organisation
• We have 1500 people speaking 50 languages in 120 cites across 50 countries
• We partner with over 430000 properties in more than 15000 destinations
• We work with more than 44000 travel companies in 139 source markets
• We have an amazing Technology team focused on delivering valuable outcomes using innovative tech and creative & lateral thinking

In this role you will:

As an Accounts Payable Executive youll manage the day-to-day processing of supplier invoices ensuring accuracy timely resolution of disputes and smooth reconciliation across the creditors ledger. Youll be the key point of contact for suppliers and internal teams handling queries investigating non-matching invoices and upholding company policies to maintain strong financial controls.

Youll support the Senior and Team Leader in delivering high-quality outputs assist with daily responsibilities and ad-hoc tasks and ensure all suppliers are paid in line with contractual terms—including completing bank-details verification for Arabic-speaking suppliers.

Key elements to this role include but not limited to:

• Use initiative to resolve supplier queries and unresolved disputes respecting the SLA
• Attending to external phone calls from suppliers
• Accurately create the supplier invoice imports to ensure accuracy in paying suppliers with all necessary checks and approvals performed
• Communicating with suppliers and internal departments over payment and booking queries
• Reconciliation of booking adjustments from the booking platform to the creditors ledger
• Updating contact details / supplier details
• Logging failed email addresses and updating primary system
• Supplier statement reconciliations
• Resolve un-reconciled booking queries and rates calculations according to the company policies and procedures
• Maintaining departmental policies and procedures making suggestions for improvement
• Processing credit applications / audit forms
• Ensuring all Supplier accounts are up to date and reconciled correctly
• Ensure supplier bank details are updated accurately
• Ensure accounting entries to financial system are accurate
• Communicating with suppliers and internal departments over payment and booking queries
• Processing/reclaiming credit notes in a timely manner
• Deduct Overrides in accordance with the contractual agreement
• Reduce the Debit Balances month on month with a pro-active approach to resolving issues which create debit balances
• Ensure phone bank details confirmation is done for all Arabic speaker suppliers
• Other ad hoc work as directed by the Accounts Payable Team Leader or Finance Managers
• Your responsibilities may be adjusted to cater for a specific role or project
• Assist the AP team leader and managers with any finance projects as requested by management
• Ensure support for the ERP project

The skills we would love to see in your suitcase!

• A solid working knowledge of Microsoft Word Outlook and Excel (understanding formulas) is essential
• Financial background and knowledge of a financial system.
• Excellent problem-solving skills essential
• Strong numerical skills essential
• Highly accurate with an excellent attention to detail is essential
• Ability to work under pressure and to tight timescales
• Good verbal skills and excellent written skills in English is essential
• Strong team player positive driven flexible and adaptable.
• Knowledge of a Travel industry booking platform is desirable.
• Knowledge and understanding of the Accounts environment is a plus.

Why choose us as your next destination

We are super proud of our dedicated team of friendly energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.
Over 50 different languages are spoken by our workforce but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

• International highly skilled group of experts from all around the globe
• Dynamic environment with the chance to grow influence & impact change
• Disruptive fast-growing market leader within travel & endless possibilities
• Culture built on collaboration empowerment and innovation

Find out more about the WebBeds business at - #LI-Hybrid