Assistant, Admin

Company Overview

KLA is a global leader in diversified electronics for the semiconductor manufacturing ecosystem. Virtually every electronic device in the world is produced using our technologies. From laptops and smartphones to wearable devices voice-controlled products flexible displays VR devices and smart cars KLA technologies play a critical role in bringing these innovations to life.

KLA develops systems and solutions for the manufacturing of wafers reticles integrated circuits advanced packaging printed circuit boards and flat panel displays. Innovation begins with inspiration research and development and KLA continuously collaborates with leading global technology partners to accelerate the delivery of next-generation electronic devices. Working at KLA means tackling complex and meaningful challenges in a dynamic and fast-paced environment.

Key Responsibilities (include but are not limited to):

• Front desk reception and daily office administration support
• Coordinate with property management to ensure office security and safety
• Employee travel arrangements including flight and hotel bookings
• Office supplies purchasing and inventory management
• Facility maintenance for office environment
• Coordination and support for maintenance of office equipment such as printers fax machines and copiers
• Close collaboration with Shanghai HR Finance Shanghai Admin and other global support teams to support remote site operations
• Organization of team-building activities and initiatives to enhance team morale
• Logistics and on-site support arrangements for global visitors
• work with engineering groups on import/export paperwork for engineering parts
• Perform other administrative duties as assigned based on business needs

Requirements:

• Bachelors degree or above; major in English or Administration is preferred
• Minimum 3 years of experience in administration roles is preferred; multinational company experience is preferred
• Customer-focused with a strong service mindset
• Results-oriented with strong execution skills
• Proactive detail-oriented with excellent interpersonal and communication skills
• Strong problem-solving abilities
• Ability to handle multiple tasks and work effectively under pressure
• Passionate self-motivated and responsible
• Excellent written and spoken communication skills in both Chinese and English
• Proficient in Microsoft Office applications particularly Word Excel and PowerPoint

主要职责包括但不限于

前台接待及日常行政支持

与物业协作确保办公室安全与安保

员工差旅安排机票酒店预订等

办公用品采购与库存管理

办公环境的设施维护

办公设备打印机传真机复印机等的维护协调与支持

与上海 HR财务行政以及其他全球支持团队紧密协作支持异地办公运营

组织团队建设活动提高团队凝聚力

为全球访客提供后勤支持及现场接待安排

协助工程团队处理工程物料的进出口文件

根据业务需求完成其他行政事务

任职要求

本科及以上学历英语或行政管理相关专业优先

3年以上行政相关工作经验有跨国公司经验优先

以客户为导向具备优秀的服务意识

结果导向执行力强

主动细致具备优秀的人际沟通能力

具备良好的问题解决能力

能够同时处理多项任务并在压力下高效工作

积极主动有责任心

中英文听说读写能力优秀

熟练使用 Microsoft OfficeWordExcelPowerPoint