Project Coordinator

POSITION

Project Coordinator

LOCATION

Terrace BC (Fly-In Fly-Out / Drive-In Drive-Out)

STATUS

Full-Time Rotational (2 weeks on / 2 weeks off)

POSITION SUMMARY

The Project Coordinator is a critical hub connecting site operations project management and corporate this fast-paced role you will ensure accurate cost tracking financial transparency and seamless project execution from inception to completion.

Supporting vital functionsincluding Labour Equipment and Materials (LEMs) tracking invoicing procurement and financial reportingyou will help keep our projects aligned informed and on budget. Working closely with Project Controls Site Teams Payroll Accounts Payable and Fleet you will maintain high data integrity support forecasting and change management and proactively mitigate financial and operational risks.

This is an exceptional opportunity for a detail-oriented collaborative professional looking to drive operational excellence on major heavy industrial/civil projects.

KEY RESPONSIBILITIES

Construction Coordination & Field Support

• Operational Liaison: Act as a central point of contact between field crews subcontractors and project management actively promoting a Safety First Safety Always culture.
• Planning & Scheduling: Assist in planning and scheduling project activities including the efficient allocation of materials equipment and workforce resources.
• Quality & Compliance: Support the Quality Management Program (QMP) by facilitating Requests for Information (RFIs) and Non-Conformance Reports (NCRs) participating in site inspections and ensuring compliance with safety and environmental standards.

Cost Control Financial Tracking & LEMs

• System Maintenance: Oversee project systems management including job setup cost-code allocation Purchase Order (PO) tracking and resource database management.
• Financial Tracking: Monitor project expenditures perform variance analysis to identify budget risks and support monthly financial forecasting.
• LEMs & Invoicing: Prepare validate and submit daily/weekly LEMs in strict accordance with client contract requirements. Assist with progress billings accruals and client cost reconciliations.
• Change Management: Support the change management process by rigorously tracking scope changes extra work authorizations and associated cost impacts.

Reporting Administration & Compliance

• Project Reporting: Compile comprehensive weekly and monthly reports including progress metrics cost-to-complete tracking and Key Performance Indicators (KPIs).
• Document Control: Maintain flawless project documentation including drawings daily logs meeting minutes and regulatory records.
• Subcontractor Management: Assist with subcontractor onboarding ensuring compliance with contract terms safety standards and insurance/wcb requirements.
• Audit Readiness: Ensure all administrative practices financial records and reports meet stringent internal audit and external contractual obligations.

QUALIFICATIONS

Experience & Education

• Experience: 25 years of experience in project coordination cost tracking or project controls (experience in heavy civil mining or heavy industrial sectors is highly preferred).
• Education: Post-secondary degree or diploma in Business Administration Finance Project Management Construction Management or a related discipline (or equivalent practical experience).

Technical Skills

• Software Proficiency: Advanced proficiency in Microsoft Excel (data analysis formulas pivot tables) and the broader MS Office Suite.
• Systems Experience: Experience using Tier 1 or Tier 2 ERPs project management or cost-tracking software (e.g. Procore SAP Viewpoint Explorer or similar).
• Technical Literacy: Ability to read and interpret construction drawings contracts and technical specifications.

Core Competencies

• Financial Acumen: Strong foundational understanding of basic accounting principles cost control and project financial reporting.
• Adaptability: Proven ability to thrive in a fast-paced high-volume environment and manage competing priorities independently.
• Communication: Exceptional interpersonal and communication skills with a collaborative approach to solving problems with both site and corporate teams.

CONDITIONS OF EMPLOYMENT

• Ability to successfully pass a mandatory pre-employment drug alcohol and fitness-for-work assessment.
• Valid clean Class 5 Drivers License (or provincial equivalent).
• Valid WHMIS and TDG (Transportation of Dangerous Goods) certifications.
• Standard First Aid Certification (Level 1 / Emergency or higher).