Office Assistant

True North

As the largest post-secondary institution in northern Alberta Northwestern Polytechnic is a natural point of convergence for knowledge skills creativity and collaboration. Striving to spark and empower success NWPs mission is geared towards both individual and collective progress. NWP offers a wide variety of engaging and in-demand academic programs in certificates diplomas apprenticeships and degrees. We exist wholeheartedly for the domestic and international students who call our campuses home the distinctive communities and industries we serve and the staff and faculty who honour us with their expertise and insights every day. While our potential as one of Albertas newest polytechnics is ever-growing we recognize the importance of having authentic and highly effective contributors by our side. We are currently recruiting individuals who are inspired by opportunity driven by results and aligned to NWPs core values of being responsive innovative and connected.

The Department

Based primarily on-site in the Grande Prairie Regional Hospital the School of Health specializes in collaborative medicine nursing and healthcare emergency services and kinesiology. Students in the School of Health benefit from hands-on activity-based learning in one of the countrys most advanced nursing simulation labs.

The Role

The School of Health is seeking an Office Assistant to support day-to-day operations. The role provides administrative and operational support to the School of Health assisting the Dean School Operations Coordinator Program Chairs faculty and students. Responsibilities include coordinating meetings managing schedules and communications preparing documents and reports and supporting academic and administrative processes. Working collaboratively across the School the position also contributes to operational activities such as procurement event coordination space bookings and committee support while maintaining professionalism confidentiality and strong organizational standards in a dynamic post-secondary is a term-certain position with a current term length of twelve (12) months from the start date (start date may be adjusted per candidate availability) with the possibility of additional funding for a renewed term in place prior to the term expiry date and upon favourable evaluations.

What We Offer

Finding your fit in one of our specialized schools or departments means a bright future with competitive compensation attractive benefits packages reliable networks high quality of life and unparalleled learning community experiences. If you are looking to transform the post-secondary landscape with polytechnic education research and partnerships Northwestern Polytechnic is your employer of choice.

The successful candidate will have a minimum of two (2) years of post-secondary education in Office or Business Administration along with at least one (1) year of related administrative experience. An equivalent combination of education and experience will be considered. Experience within a post-secondary environment is preferred.

Necessary skills and attributes to be successful in this role include:

• proficiency in Microsoft Office applications such as Word Excel Outlook Teams and related software along with experience in records management database maintenance and administrative systems;
• strong organizational and time management skills with the ability to manage competing priorities and deadlines;
• ability to problem solve exercise sound judgment and respond effectively in a fast-paced environment;
• demonstrated ability and comfort using a variety of operational software systems including room and equipment booking tools and the ability to train and support others in their use;
• ability to work both independently and collaboratively within a team environment;
• strong interpersonal and customer service skills with the ability to interact effectively with students faculty staff and external stakeholders;
• excellent written and verbal communication skills including preparing correspondence reports and meeting materials;
• demonstrated ability to handle confidential information with discretion and professionalism;
• ability to plan and coordinate meetings schedules and events;
• familiarity with administrative procedures financial processes and institutional policies; and
• a high level of integrity professionalism accountability and attention to detail.

How to Apply

Only applications received electronically via the Northwestern Polytechnic website will be considered.

We review all applications to select candidates whose qualifications and experience most closely meet our needs.

Only applicants selected for interviews will be contacted. For general inquiries please contact HR at