Executive Secretary

• Manage executive calendars contacts meeting notes and priorities using Outlook and other productivity tools.
• Maintain electronic and hard copy filing systems for sensitive and confidential information.
• Prepare format and design professional documents reports and presentations in Microsoft Word Excel and PowerPoint.
• Coordinate logistics for internal and external meetings including agenda preparation materials and follow-up documentation.
• Prepare and reconcile executive expense reports and manage credit card receipt tracking.
• Draft edit and execute internal and external communications on behalf of the CEO and President.
• Support executive meeting rhythms KPI tracking and board communication materials.

• Support the daily administration and coordination of office functions event logistics and internal communications.
• Act as liaison between executives and internal departments to ensure alignment and information flow.
• Maintain professionalism in all verbal and written interactions on behalf of the Executive Office.
• Contribute to company-wide initiatives including employee engagement and recognition programs.
• Provide admin support for company-wide meetings and corporate projects as required.

• Support and advance company culture initiatives that promote employee engagement connection and organizational pride.
• Partner with executive leadership HR and internal stakeholders to plan coordinate and execute corporate events leadership meetings and company-wide initiatives.
• Lead the coordination of internal and external events including employee recognition programs customer appreciation events trade shows conferences and social activities.
• Manage event logistics from planning through execution including scheduling vendor coordination materials preparation and post-event follow up.
• Support internal communication and engagement initiatives by assisting with content preparation presentations and promotional materials.
• Coordinate the development updating and distribution of corporate presentations and branded materials in support of leadership and organizational initiatives.
• Assist with data gathering reporting and KPI tracking related to engagement initiatives and executive priorities
• Support survey design data collection and analysis to inform employee feedback engagement strategies and continuous improvement efforts.

• Post-secondary education in Business Administration or related field preferred.
• Minimum of 5 years of experience in an executive or administrative assistant role.
• Previous exposure to marketing corporate communications or sales support considered an asset.
• High proficiency in Microsoft Office Suite especially Excel Outlook Word and PowerPoint.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills across all levels of the organization.
• Professional team-oriented approach with a commitment to confidentiality and integrity.
• ERP or CRM system experience is considered an asset.
• Typing speed of 50 WPM

We offer competitive wages training flexible dynamic and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.