Workplace Experience Coordinator
Job Location:
Austin, TX - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
We are seeking a dependable detail-orientedWorkplace ExperienceCoordinator to support ouremployees in our variousofficelocations. This position plays an important role in maintaining an organized welcoming and productive workplace. Serving as the first point of contact for visitors and a central resource for employees theWorkplace ExperienceCoordinator oversees day-to-day office activities provides administrative support and helps ensure operations run smoothly.
The ideal candidate is proactive highly organized comfortable managing multiple priorities and committed to creating a positive workplace experience. This position may be structured as either full-time or part-timedepending on the offices operational needsrequiring to be in-office.
Office Management & Operations
Monitor and maintain inventory of office supplies and place orders as needed
Oversee maintenance and functionality of office equipment and facilities
Liaise with building management service vendors and suppliers to coordinate office needs
Ensure common areas (e.g. kitchen meeting rooms) remain tidy organized and fully stocked
Administrative Support
Assist in managing schedules calendars and meeting coordination for leadership and team members
Provide travel booking assistance including flights lodging and itineraries when needed
Support day-to-day administrative tasksemployee onboarding tasksand special projects
Coordinate incoming mail and assign to appropriate groups for review
Reception & Front Desk Duties
Welcome and assist office guests and visitors providing a warm and professional first impression
Answer and route incoming calls and handle general inquiries
Manage incoming and outgoing mail deliveries and shipments
Event & Culture Coordination
Organize and execute internal team events office celebrations and team-building activities
Coordinate logistics for meetings including room booking refreshments and materials
Assist in initiatives that promote a positive engaging and inclusive office culture
Recordkeeping & Documentation
Maintain accurate records including invoices receipts and office logs
Processing incoming mail by scanning andsendingto the appropriate department
Support expense reporting and document filing
Team & Leadership Support
Provide general assistance to colleagues and leadership across departments
Proactively identify ways to improve processes and enhance office efficiency
Minimum 2 years of experience in office coordination administration or a related role
Exceptional organizational and time-management skills
Clear professional communication skills both written and verbal
Strong proficiency in Microsoft Office Suite (Word Excel Outlook)
Comfortable learning and using office management platforms or tools
Comfortable using AIto automate andoptimizedaily workflowswith accountability forthe final result
Friendly approachable demeanor with a proactivepositivecan-do attitude
Ability to maintain confidentiality and professionalism
Work Environment & Expectations
This is an in-office role based inone of our office this role ispart-timeor full-time this position is integral to the daily functioning of the office and the experience of our team and is primarily performed in a professional office environment with regular interaction with employees visitors vendors and service position routinely involves working at a desk using a computer telephone printer copier and other standard office position also maywork in a reception or shared workspace where interruptions visitor traffic and changing priorities are role requires the ability to manage multiple tasks respond to time-sensitive requests and maintain professionalism in a fast-paced -morning evening or additional in-office availability may be required for meetings events deliveries or office-related projects.
In terms of physical requirements this position will require:
Ability to remain in a stationary position for portions of the workday while performing computer-based and administrative tasks.
Ability to move throughout the office to greetemployees andvisitors deliver materials access office equipment manage supplies and support meetings or events.
Ability to operate a computer and other standard office equipment for extended periods.
Ability to communicate and exchange accurate information with employees visitors vendors and other business contacts in person by telephone and through electronic communication.
Ability to occasionally bend reach kneel or climb stairs while organizing suppliestidying common areaspreparing meeting rooms or completing other office-related duties.
Ability to occasionally lift carry push or move office supplies packages and equipment weighing up to 2025 pounds.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Required Experience:
IC
About Company
R365's cloud-based restaurant management software helps leaders master accounting, operations, & workforce to create incredible moments that drive profits.
