Workforce Planning Manager

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HOW WE TAKE CARE OF YOU:

For full time employees Health Dental Vision 401K with generous matching program generous paid time off.

Potential Annual Bonus Opportunity.

50% discount at restaurants and retail locations.

Career advancement opportunities as we are growing!

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THE COURSE

The Workforce Planning Manager partners with DC Leadership to administer labor and temporary staffing strategies within the Distribution Center (DC). This position collaborates with DC Leadership internal departments Human Resources Finance IT and Third-Party Staffing Agencies to shape staffing plans and drive daily seasonal and peak operational performance.

The position leads temporary staffing administration including agency coordination onboarding scheduling attendance timekeeping and assignment tracking while building and maintaining the labor systems and reporting DC Leadership relies on to make staffing and business decisions. The Workforce Planning Manager delivers timely staffing labor productivity and financial insights to DC Leadership and proactively identifies and communicates staffing issues discrepancies and exceptions for resolution.

BE THE ISLAND GUIDE

• Partner with DC Leadership and Corporate HR to ensure compliance and uphold labor and staffing policies that support production goals and Tommy Bahamas culture and values.
• Lead execution of daily seasonal and peak staffing plans with Third-Party Staffing Agencies covering headcount scheduling assignments and the full temporary associate lifecycle (placement onboarding performance tracking and completion).
• Monitor daily staffing levels and attendance (call-offs tardiness breaks leave) communicating gaps and adjustments to leadership and agency partners; approve temporary associate timecards for payroll.
• Select and manage staffing agency partnerships including rate negotiation weekly payroll coordination and invoice reconciliation against hours and attendance records.
• Maintain working knowledge of federal and Washington State leave laws (Paid Sick Leave PFML FMLA) and apply them to scheduling timekeeping and compliance reporting.
• Serve as key administrator for DC systems (Kronos SRM Security Access Blue Cherry Dematic Brivo) ensuring accurate data entry and system integrity for labor payroll and access records.
• Analyze labor performance versus goals with DC Leadership and recommend staffing adjustments; prepare monthly accrual reports for Finance and quarterly SOX user-access reviews.
• Manage onboarding for full-time DC employees (orientation I-9 verification HR coordination) and report weekly FMLA leaves to HR.
• Partner with Payroll and IT to ensure accurate timecards resolve system issues and support pay/schedule changes.
• Ensure compliance with DC safety standards; prepare operational reports and the bi-weekly evacuation list.
• Championing workplace culture / representing Tommy Bahama Group initiatives as a member of the DC Leadership team
• Acting as a visible active coach leading continuous improvement of Labor Management best practices.
• Supporting consistency in how full-time employee attendance is tracked across the management team.
• Working with HR Benefits to schedule full-time employee appointments.
• Support ad hoc business needs (physical inventory system testing employee sales events security coverage) and other duties as assigned.

ESSENTIALS FOR LIFE IN PARADISE

• Minimum of 5 years of experience in labor analysis business analysis workforce administration staffing distribution warehouse operations payroll/timekeeping or a related field.
• Advanced Microsoft Excel skills are required with demonstrated experience building maintaining and analyzing complex spreadsheets used for operational and labor reporting.
• Strong proficiency with Excel functions and tools including PivotTables XLOOKUP/VLOOKUP SUMIFS/COUNTIFS IF statements conditional formatting data validation sorting/filtering charts and other advanced formulas.
• Ability to organize clean reconcile and analyze large amounts of data from multiple sources and identify discrepancies or inconsistencies.
• Experience developing and maintaining recurring reports tracking spreadsheets dashboards and other management reporting tools.
• Ability to use spreadsheets to track staffing levels attendance productivity overtime labor hours costs and other operational metrics.
• Experience working with timekeeping labor management workforce management or warehouse management systems; experience with Kronos preferred.
• Experience with warehouse or distribution center operations preferred.
• Experience working with Third-Party Staffing Agencies or temporary staffing programs preferred.
• Proficiency with Microsoft Office including Excel Outlook Word and PowerPoint.
• Ability to quickly learn and effectively use new systems applications and reporting tools.
• Experience maintaining confidential employee staffing payroll and operational information.

PHYSICAL ESSENTIALS FOR LIFE IN PARADISE

• Occasionally able to lift and/or move up to approximately 25 lbs.
• Frequently able to bend/stoop/kneel/and or twist as required.
• Routinely able to stand approximately 4 hours per day.
• Able to walk the distribution center floor as needed to monitor staff and production.
• Frequently able to climb ladders and/or stairs.
• Travel approximately 5% of the time as required.

Multiple factors will vary the applicable rate of pay for this role including an individuals experience knowledge and skillset as well as work location and available budget.

Rate Range: $85000.00 to $110600.00 Annually

Mahalo (thank you) for your interest in Tommy Bahama!

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race color sex gender gender identity gender expression religious creed sexual orientation pregnancy national origin ancestry age military and veteran status marital status physical or mental disability protected medical condition genetic information reproductive health decision-making or any other characteristic protected by law. If you need an accommodation to complete an online application please contact the location you are applying to or send an email to our recruiting team at .

Mahalo (thank you) for your interest in Tommy Bahama!

Tommy Bahama is an equal opportunity employer and does not discriminate against qualified applicants based on race color sex gender gender identity gender expression religious creed sexual orientation pregnancy national origin ancestry age military and veteran status marital status physical or mental disability protected medical condition genetic information reproductive health decision-making or any other characteristic protected by law. If you need an accommodation to complete an online application please contact the location you are applying to or send an email to our recruiting team at .

Tommy Bahama participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.