WOD Coordinator

This is an office-based administrative positionnot a field technician role.

Youll help keep appointments work orders invoices reports and required documents organized and moving forward.

What the role looks like

Youll work with customers HOAs property management companies inspectors subcontractors and internal departments. Your day may include:

• Coordinating appointments and tracking work orders through completion.
• Reviewing reports and paperwork for accuracy and missing information.
• Preparing invoices notices reports and electronic contracts.
• Following up on scheduling or billing issues.
• Entering job costs invoices commissions and bonuses into spreadsheets.
• Running reports and preparing spreadsheets or dashboards for management.
• Answering customer and employee questions.
• Submitting Wood-Destroying Organism (WDO) invoices through the California Structural Pest Control Boards online portal.
• Providing general administrative support to help the department stay on track.

What were looking for

• Strong organization and attention to detail.
• Administrative scheduling invoicing or spreadsheet experience.
• Ability to manage multiple responsibilities and deadlines.
• Clear and professional communication.
• Strong follow-through and problem-solving skills.
• A friendly customer-focused attitude.
• Comfort learning new online portals and internal systems.