Voices Program Coordinator
Job Location:
Boston, NH - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Responsible for monitoring multiple large-scale program activities ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments monitors program timelines and supports project implementation to enhance program effectiveness. Tracks and ensures the schedule budget and details of various project and program tasks are well organized. Analyzes data prepares reports and provides regular updates to program leadership. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.Essential Functions
-Leads the coordination and monitoring of multiple program activities timelines and budgets.
-Organizes meetings and events prepares agendas and attends and participates in stakeholder meetings.
-Assesses and escalates program risks and issues and provides solutions.
-Conducts research maintains and analyzes data in systems and develops reports to support programs.
-Assigns and monitors resources effectively to boost program efficiency and maximize deliverables.
The Voices Program Coordinator (Coordinator) plays a pivotal role in ensuring the work of the Center and the NCDI Poverty Network reflects and benefits from the insights and expertise of persons living with severe chronic conditions in low- and lower-middle income countries. They will nurture grassroots connections between people living with type 1 diabetes sickle cell disease and childhood heart disease in countries where the Network funds programs; and connecting this growing movement with complementary work being driven at the global level. The Coordinator will report to the CIS Senior Director of Advancement and interact with the Centers Policy and Programs teams on a regular basis.
Program Coordination and Administration
- Manage communications with 15 Voices advocates including meeting calendar invitations and agendas; meeting reminders; Network updates; and professional development opportunities.
- Prepare slide decks and program materials for Voices meetings application cycle and minigrants program. Support the same for quarterly Advocacy Working Group meetings.
- Run annual application process for Voices; new Voices on-boarding; and monthly meetings for Voices.
- Communicate and coordinate with guest speakers and trainers working with the Voices advocates.
Data Management and Technology
- Utilize the hospital systems tech stack thoughtfully to organize program materials and documents; and communicate asynchronously with Voices advocates and internal stakeholders
- Maintain an accurate up-to-date record of advocate contacts and status in the Centers CRM system
Coalition-Building
- Build and maintain relationships with each member of the Voices program. Serve as the primary point of contact for the Voices for PEN-Plus advocates.
- Proactively identify opportunities for Voices advocates to participate in the Network and/or speak on behalf of the Network.
- Collaborate with Communications colleagues and partners to develop assets beneficial to advocacy goals campaigns and coalition-building (eg resource library; social media content and toolkits; training materials)
Qualifications
Education
Bachelors Degree Related Field of Study required
Can this role accept experience in lieu of a degree
Yes
Experience
Program support or program management experience 1-2 years required
Knowledge Skills and Abilities
- Ability to prioritize delegate and manage multiple projects and responsibilities simultaneously.
- Basic financial/accounting skills.
- Strong oral and written communication skills.
Preferred Qualifications
- 5 years experience in program coordination including at least 2 years experience involved with advocacy programs and advocates at a peer-to-peer and/or grassroots level
- Knowledge of the NCD and global health advocacy space: primary issues major players convenings and literature.
- Bias for action and inclusivity
- Organized and a strong communicator both verbal and written.
- A passion for global health and social justice.
- Lived experience with Type 1 Diabetes Sickle Cell Disease and/or Childhood Heart Disease
- MD MPH RN or other graduate-level training in clinical service or public health
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$53040.00 - $75888.80/AnnualGrade
5EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
