Virtual Project Assistant Manager

Job Summary:

We are looking for a highly organized and proactive Virtual Project Assistant Manager to aid in project planning execution and completion. The ideal candidate will be responsible for coordinating project activities maintaining documentation communicating with stakeholders and helping to ensure that projects are completed on time and within the specified scope.

• Assist in planning organizing and coordinating project activities.
• Monitor project timelines milestones and deliverables.
• Schedule meetings prepare agendas and document meeting minutes.
• Track project progress and provide regular status updates.
• Coordinate communication between clients team members and vendors.
• Maintain project documentation reports and files.
• Identify project risks or delays and communicate them to project managers.
• Support budget tracking and resource allocation when required.
• Manage project management software such as Asana Trello ClickUp or Microsoft Project.
• Perform administrative tasks including email management calendar scheduling and document preparation.
• Ensure deadlines and quality standards are met.

• Experience in project coordination project management or executive assistance.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with project management platforms (Asana Trello ClickUp Jira or similar).
• Ability to manage multiple projects simultaneously.
• Strong problem-solving and attention to detail.

• Knowledge of Agile or Scrum methodologies.
• Experience working with remote teams.
• Familiarity with CRM systems and collaboration tools such as Slack Microsoft Teams and Zoom.
• Basic budgeting and reporting skills.
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) certification is a plus.

• Leadership and teamwork
• Organization and prioritization
• Critical thinking
• Communication and interpersonal skills
• Adaptability
• Accountability
• Time management
• Customer service orientation