Transmissions Analyst 2 4P885

We are seeking a Transmission Analyst II to provide coordination administrative financial tracking reporting and contractor support for the Substation Design Contractor Oversight team.

This role supports invoice and work authorization review spend tracking contractor onboarding records management reporting scheduling and action-item follow-up. The position serves as backup support to the full-time Transmission Analyst and does not involve engineering review or technical judgment.

• Perform first-pass review of contractor invoices and work authorizations against contract terms scope and funding limits.

• Flag invoice funding or scope discrepancies for review.

• Maintain spend tracking against contract-authorized and project-specific amounts.

• Support work authorization tracking and identify potential funding concerns.

• Gather recurring contractor availability information before assignment discussions.

• Compile routine metrics including:

  • Final inspections

  • Field change status

  • Overdue items

  • QA discrepancy counts

• Support contractor performance scorecard preparation.

• Maintain as-built and field change records.

• Confirm project transmittals are captured accurately.

• Send standard contractor communications using approved templates.

• Coordinate contractor onboarding and offboarding including:

  • Badge requests

  • Network access

  • Account setup

  • Account deactivation

• Maintain active contractor rosters by firm discipline assignment and start/end date.

• Track training standards acknowledgments and required qualifications.

• Schedule meetings with contractors and internal stakeholders.

• Manage team calendars and recurring meetings.

• Coordinate meeting rooms catering materials and logistics.

• Take meeting notes capture action items distribute follow-ups and track items to closure.

• Maintain standing agendas and distribute meeting preparation materials.

• Coordinate recurring meetings with project support estimating SPPM construction and other internal teams.

• 2 years of experience in project support invoice administration contract administration accounting business administration or related work.

• Strong proficiency with Microsoft Excel including PivotTables.

• Proficiency with:

  • Outlook

  • Teams

  • SharePoint

  • Word

  • PowerPoint

• Strong attention to detail when reconciling invoices hours dollars and contract information.

• Strong organizational and time-management skills.

• Ability to manage multiple deadlines and recurring work cycles.

• Clear and professional written and verbal communication skills.

• Ability to work effectively with internal teams and external contractor firms.

• Associate degree in Business Accounting Finance or related field; equivalent relevant experience considered.

• Experience with enterprise financial or work management systems such as:

  • Maximo

  • Oracle

  • SAP

• Familiarity with CAMP or MOBI is a plus.

• Previous experience supporting utility transmission construction engineering or contractor oversight teams. Key Skills

Transmission Support Contractor Oversight Invoice Review Contract Administration Work Authorizations Financial Tracking Excel PivotTables Maximo Oracle SAP SharePoint Contractor Onboarding Records Management Reporting Meeting Coordination