Temporary Grant Support Coordinator

For more than 100 years the International Institute of New England (IINE) has created opportunities for refugees and immigrants to succeed through resettlement education employment support and pathways to citizenship. With locations in Boston and Lowell Massachusetts and Manchester New Hampshire IINE welcomes and serves thousands of individuals and families annually including people displaced by political instability violence and climate crises; survivors of human trafficking; and unaccompanied children joining family members in New England. As one of the oldest and largest organizations in the region IINE plays a leading role in shaping public understanding and support for our newest neighbors.

At IINE our people are united by a shared belief in the dignity resilience and potential of every individual. We are committed to creating an inclusive environment where diverse perspectives are encouraged and every employee can grow professionally while making a meaningful impact in the communities we serve.

A dynamic and forward-looking nonprofit IINE seeks mission-driven solution-focused candidates who are experts in their respective fields. Successful candidates will join a committed team of professional staff and volunteers who are devoted to welcoming and serving refugees and immigrants.

Overview

The Grant Support Coordinator provides administrative project management and compliance support for IINEs public and private institutional fundraising portfolio. Working under the supervision of the Senior Grants Manager the position helps ensure the timely development submission tracking contract execution and reporting of public and private foundation and corporate grant proposals and awards.

The position coordinates grant workflows maintains grants management records assembles proposal and report materials facilitates contract execution processes helps prospect for new grant opportunities and supports compliance with funder requirements. The Grant Support Coordinator collaborates with Advancement Finance and Programs to support a high-quality grants program that advances IINEs mission and fundraising goals.

• Department : Advancement
• Status: Full-time; Non-Exempt
• Position Format: Hybrid
• Location: Boston MA
• Pay Rate: $25.32 per hour
• Duration: Temporary position ending Mid December 2026

Responsibilities

Proposal Development Support

• Coordinate proposal development schedules internal deadlines and submission requirements.
• Gather required narratives budgets program data organizational documents attachments and other supporting materials.
• Draft and update standard proposal sections corporate sponsorship applications and supporting materials for review by the Senior Grants Manager.
• Format proofread and assemble applications to support accurate complete and timely submissions.
• Enter and update proposal records deadlines and submission status in Salesforce and related tracking tools.
• Maintain grant calendars electronic files funder records and current organizational attachments.

Contract Execution and Award Support

• Coordinate the internal review approval signature and return of private grant agreements and award documents.
• Track contract status required signatures supporting documents and completion of approval workflows.
• Maintain organized electronic records of grant agreements award letters amendments and related documentation.
• Identify administrative requirements in grant agreements and communicate them to the Public Grant Writer Senior Grants Manager and relevant internal partners.
• Assist with funder documentation audit compliance and information requests as assigned.

Private Grant Reporting Support

• Monitor private grant reporting deadlines and establish internal schedules for completing required reports.
• Collect programmatic financial demographic and outcome information from internal stakeholders.
• Draft format proofread and assemble narrative and financial reports for review by the Senior Grants Manager.
• Maintain reporting records and submission documentation in Salesforce and electronic grant files.
• Support funder stewardship communications updates acknowledgments and other post-award requirements.

Grants Operations and Administration

• Maintain accurate grant funder contact deadline award payment and reporting data in Salesforce and other systems.
• Prepare routine reports and dashboards related to proposal activity awards contracts and reporting status.
• Support grant prospect research and preliminary funder qualification as requested.
• Coordinate grant-related meetings materials follow-up items and document requests.
• Participate in Advancement team meetings and support departmental projects and special initiatives as assigned.

Required Skills/Abilities

• Exceptional organizational project coordination and time-management skills.
• Strong attention to detail and commitment to accuracy and completeness.
• Excellent writing editing proofreading and verbal communication skills.
• Ability to manage multiple assignments and competing deadlines in a fast-paced environment.
• Ability to collaborate effectively with colleagues across departments and organizational levels.
• Ability to handle confidential donor funder financial and organizational information with discretion.
• Proficiency with Microsoft Word Excel PowerPoint Outlook and shared document systems.
• Experience with Salesforce or another CRM or grants management system preferred.
• Strong judgment follow-through and problem-solving skills.
• Commitment to IINEs mission and values.

Education & Experience

• Associates or bachelors degree preferred; an equivalent combination of education and relevant experience will be considered.
• One to three years of experience in nonprofit administration fundraising grants management project coordination contract administration or a related field preferred.
• Experience supporting proposal submissions grant reporting contract workflows or deadline-driven administrative processes strongly preferred.
• Experience with Salesforce online grant portals and electronic document management systems preferred.
• Experience in a nonprofit education healthcare human services or other mission-driven organization preferred.

Work Environment Conditions

• Hybrid work environment with regular use of computer systems grant portals CRM platforms and virtual meeting technology.
• Frequent communication and coordination with staff working across IINE locations.
• Occasional travel to IINE offices or organizational events may be required.
• Occasional evening or weekend work may be required to meet proposal or reporting deadlines.
• Work requires careful handling of confidential organizational financial donor and funder information.

Physical Demands

• Ability to remain stationary for extended periods while working at a computer.
• Frequent typing reading and data entry.
• Ability to communicate effectively in person by phone by video conference and by email.
• Ability to occasionally lift and carry materials weighing up to 10 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.