Temporary Executive Assistant, Content

OVERVIEW

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Across our organization were building a workplace where collaboration is essential diverse voices are heard and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR.This means that integrity adherence to our ethical standards and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

• Application Deadline:Thursday October 29th at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your your letter detail a specific instance where you made a judgment call on behalf of your executive including the circumstances and the ultimate outcome.

NPR is seeking a proactive collaborative and organized Temporary Executive Assistant to provide high-level administrative partnership to senior leaders within our Content division. Serving as a central operational liaison this role manages dynamic scheduling complex meeting preparation cross-departmental communications and administrative workflows that keep our leadership team aligned and focused on public media excellence.

The ideal candidate brings strong written communication meticulous attention to detail and a grounded approach to triaging competing priorities in an active media organization.

• Proactively manage complex fluid daily calendars for Content senior leadership; balance shifting strategic priorities schedule divisional leave coverage and protect critical preparation time.
• Assemble proofread and organize executive briefing materials agendas presentations and background documentation for NPR Board of Directors meetings senior leadership forums and Member station delegations.
• Coordinate travel logistics itineraries and accommodations; compile track and process expense reports and vendor invoices in compliance with NPR financial policies.
• Monitor and manage executive inboxes and inbound departmental inquiries as needed; prioritize urgent requests and draft professional correspondence on behalf of leadership.
• Produce clear meeting notes capture key action items maintain secure digital filing structures and assist with documentation in systems such as Salesforce as needed.
• Orchestrate logistical planning for departmental retreats cross-functional team meetings and external stakeholder visits.
• Assist leadership with team engagement initiatives team-building logistics interview scheduling and administrative orientation for incoming staff.
• Provide administrative coordination and project tracking for emerging initiatives.

The above duties and responsibilities are not an exhaustive list of required responsibilities duties and skills. Other duties may be assigned and this job description can be modified at any time.

• 2 years of demonstrated experience providing administrative support to senior leaders or collaborative leadership teams.
• Intermediate to advanced proficiency with Microsoft 365 (Outlook Word Excel PowerPoint) and Google Workspace (Docs Sheets Slides Drive).
• Demonstrated experience managing complex executive calendars multi-leg travel arrangements and reconciliation of business expenses.
• Strong written and verbal communication skills including the ability to compose executive correspondence synthesize meeting notes and proofread materials with high accuracy.
• Proven ability to handle sensitive organizational information with absolute discretion confidentiality and professional judgment.
• Demonstrated commitment to fostering diversity equity and inclusion in the workplace and engaging collaboratively across varied teams.

• Familiarity with the public media ecosystem Member station networks or mission-driven nonprofit media organizations.
• Prior experience utilizing Salesforce Concur or modern enterprise workflow and CRM systems.

• Bachelors degree or equivalent combination of education and experience.

• Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role require duties better performed at an NPR facility. The employee will be required to be in the office at the Washington D.C. location at least 2 days a week. The employee must also reside in an NPR-supported location based on the number of on-site days they choose.

• This is a temporary (6-month) full-time position.

Hourly Rate: The U.S. based anticipated hourly wage for this opportunity is $36.06 - $38.46 plus benefits. The range displayed reflects the minimum and maximum salaries NPR expects to provide for new hires for the position across all US locations.

NPR Benefits: NPR offers access to comprehensive benefits for employees and dependents. Regular full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPRs benefits options. Benefits include access to health and wellness paid time off and financial well-being. Plan options include medical dental vision life/ accidental death and dismemberment long-term disability short-term disability and voluntary retirement savings to all eligible NPR employees.

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NPR is an Equal Opportunity Employer. NPR is committed to being an inclusive workplace that welcomes diverse and unique perspectives all working toward the same goal to create a more informed public. Qualified applicants receive consideration for employment without regard to race color ethnicity national origin ancestry age religion religious belief sex (including pregnancy childbirth and related medical conditions lactation and reproductive health decisions) sexual orientation gender gender identity or expression transgender status gender non-conforming status intersex status sexual stereotypes nationality citizenship status personal appearance marital status family status family responsibilities military status veteran status mental and physical disability medical condition genetic information genetic characteristics of yourself or a family member political views and affiliation unemployment status protective order status status as a victim of domestic violence sexual assault or stalking or any other basis prohibited under applicable law.

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