Teaching & Learning Categorical Program Support Coordinator 2026-27

POSITION OBJECTIVE:

The position of Teaching and Learning Categorical Program Support Coordinator provides comprehensive administrative operational and systems support for the Teaching & Learning Department with a primary focus on Advanced Learning and Multilingual Learning programs.

COMMITMENT TO EQUITY:

The Bellevue School District is committed to a diverse workforce representative of our students one that embraces and models cultural competency as an international community.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

Serves as a primary point of contact for families and staff.
Ensures equitable access to programs and services.

Program Operations & Support
Provides administrative and operational support for Advanced Learning and Multilingual Learning programs.
Coordinates department activities meetings trainings events and family engagement opportunities.
Assists with student identification enrollment placement and program records management.
Supports assessment and screening processes associated with Advanced Learning and Multilingual Learning programs.
Maintains department procedures operational manuals and program documentation.
Coordinates cross-department collaboration and communication to support district initiatives.

Family and Stakeholder Communication
Responds to inquiries from students families staff and community members in a timely professional and culturally responsive manner.
Develops and maintains communication materials newsletters websites forms and other resources.
Assists with translation and interpretation coordination to ensure meaningful access for multilingual families.
Supports family outreach and engagement efforts designed to increase awareness and access to district programs.
Provides clear explanations of program guidelines processes policies and timelines.

Passion for improving access equity and service for students and families

Systems Improvement & Digital Innovation
Evaluates existing office and program systems and recommends improvements to increase efficiency consistency customer service and program accessibility.
Demonstrates a commitment to continuous improvement by identifying opportunities to streamline processes and enhance services.
Leads or assists with digitalization of department processes records forms and workflows.
Develops and maintains electronic databases dashboards reports forms and tracking systems.
Utilizes technology tools to streamline operational processes and reduce manual work.
Supports implementation of new technologies and trains staff on department procedures and systems as needed.
Maintains data integrity across multiple information systems.

Data Compliance & Reporting
Collects maintains verifies and analyzes program data.
Prepares reports for district leadership state reporting requirements grant reporting and program evaluation purposes.
Monitors compliance with state and federal requirements related to Advanced Learning and Multilingual Learning programs.
Ensures confidentiality and appropriate handling of student and staff information.
Supports audit preparation and program documentation requirements.

Budget & Resource Management
Assists with departmental budgets purchase orders invoices contracts reimbursements and financial tracking.
Coordinates ordering inventory distribution and management of instructional materials and supplies.
Maintains financial and program records in accordance with district procedures.

Other Duties
Provides support during peak workload periods and special projects.
May coordinate the work of temporary staff interpreters proctors or student workers.
Performs other job-related duties as assigned.

REPORTING RELATIONSHIPS:

Reports to and is directly supervised by assigned administrator.

EDUCATION & EXPERIENCE (positions in this class typically require):

Required
High school diploma or equivalent.
Minimum three years of increasingly responsible administrative office management program coordination or operational support experience.
Experience working with databases spreadsheets reporting systems and digital record management.

Preferred
Associates degree in business communications public administration education or related field.
Experience supporting educational programs within a school district.
Experience supporting multilingual communities.
Bilingual/Biliterate in English and an additional language preferably Spanish or Chinese (Mandarin and/or Cantonese).
Experience with process improvement systems implementation or digital transformation projects.
Bilingual and biliterate in English and an additional language preferably Spanish or Chinese (Mandarin and/or Cantonese) with strong oral and written communication skills.

LICENSING REQUIREMENTS (positions in this class typically require):

None

KNOWLEDGE & SKILLS(position requirements at entry):

Demonstrates a commitment to continuous improvement.
Ability to manage multiple projects while ensuring accurate program records reporting and communications.
Requires strong technological proficiency.
Educational program operations and administrative procedures.
Advanced Learning and/or Multilingual Learning program structures and services.
State and district reporting requirements.
Student data privacy requirements and records management.
Budget purchasing and financial tracking procedures.
Database spreadsheet and reporting applications.
Office management principles and customer service practices.
Best practices for family engagement and culturally responsive communication.
Principles of equitable access and inclusive educational practices.
Continuous improvement methodologies and process optimization practices.
Outstanding customer service and relationship-building skills.
Strong oral and written communication skills.
Ability to communicate effectively with families from diverse cultural and linguistic backgrounds.
Ability to analyze and improve systems and operational processes.
Strong organization project management and problem-solving skills.
Ability to design maintain and analyze databases reports spreadsheets and digital systems.
Ability to learn implement and support new technologies.
Ability to exercise independent judgment and initiative.
Ability to maintain confidentiality and handle sensitive information.
Ability to establish and maintain effective working relationships with families staff administrators and community partners.
Ability to collaborate effectively with diverse stakeholders.
Demonstrated commitment to equity and culturally responsive practices.
Ability to perform all duties in accordance with applicable Board policies and legal requirements.
Ability to meet and maintain punctuality and attendance expectations.

Demonstrated systems-thinking mindset with a focus on innovation and continuous improvement.

Ability to translate complex program requirements into user-friendly processes and communications

PHYSICAL REQUIREMENTS:

Positions in this class typically require: stooping kneeling crouching reaching standing walking pushing pulling lifting finger dexterity grasping talking hearing seeing and repetitive motions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Incumbents may be subjected to moving mechanical parts odors chemicals extreme temperatures inadequate lighting workspace restrictions and intense noises.

CONDITIONS OF EMPLOYMENT:

CTSA salary classification 4 $ 78714 to $ 82857(starting at $78714) non-exempt 40 hours per week for a 260-day annual assignment.

Medical dental vision long-term disability and life-insurance eligibility is based upon 630 hours worked within a school year. Retirement provided through Washington State Department of Retirement Systems. Other benefits include vacation and paid holidays.

NOTE:

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Verification of identity and authorization to work in the United States must be completed. The District does not currently provide visa sponsorship. All offers of employment are contingent upon satisfactory results of background checks with prior employers/professional references; satisfactory outcome of a criminal history background check (includes fingerprinting); satisfactory outcome of sexual misconduct information from prior school district employers; and approval by the Bellevue School Board.

Notice of Non-Discrimination

Bellevue School District does not discriminate in any programs or activities on the basis of sex race ethnicity creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression gender identity homelessness immigration or citizenship status the presence of any sensory mental or physical disability neurodivergence or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts of America and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Civil Rights Compliance Coordinator
Title IX Compliance Coordinator
Gender-Inclusive Schools Compliance Coordinator
Name: Nancy Pham Director of Compliance and Legal Affairs
Address: 12111 NE 1st Street Bellevue WA 98005
Telephone Number:
Email:

Section 504/ADA Coordinator

Name: Kerince Bowen Director of Counseling
Address: 12111 NE 1st Street Bellevue WA 98005
Telephone Number:
Email:

Members of the public with disabilities who have specific concerns about the effectiveness of the Districts communications to them should contact Janine Thorn Chief Communications and Engagement Officer at or

Required Experience:

IC