Talent Experience Coordinator

Talent Experience Coordinator

U.S.-Based Remote

Are you passionate about deliveringan exceptionalcandidate experience and providing high-quality customer serviceWerelooking for a Talent Experience Coordinator who will keep both the candidate and hiring manager experience top of mind while working seamlessly with multiple stakeholders.

As a Talent Experience Coordinator you will partner closely with candidates recruiters hiring teams third-party vendors and HR colleagues to support end-to-end hiring activities. This role is ideal for someone who thrives in a fast-paced environment balances precision with flexibility and takes ownership of delivering a smooth well-coordinated hiring experience.You should have strong written verbal and interpersonal communication skills candemonstrateproblem-solving skills and soundjudgmentand youhave the ability towork independently while contributing effectively as part of aglobalteam.

Key Responsibilities

• Support multiple recruiters (typically 59) by coordinating high-volume interview scheduling across candidates recruiters hiring managers and interview teams.

• Schedule and manage interviews end-to-end including calendar coordination interviewlogistics(virtual or in-person) rescheduling and follow-up to ensure interviews occur smoothly and on time.

• Serve as a primary point of contact for candidates providingtimely professional communication throughout the interview and pre-employment process.

• Maintainaccuratecandidate records in the applicant tracking system (Workday) ensuring workflow stages notes and documentation are up to date.

• Coordinate pre-employment and onboarding activities including ordering and monitoring background checks partnering with onboarding colleagues and confirming orientation and start-date readiness.

• Identifyand address risks or delays (e.g. scheduling conflicts background check issues)escalating appropriately and collaborating with recruitersand hiring managers to resolve issues.

• Support recruiting operations and special projects including interview-day coordination hiring initiatives and process-improvement efforts.

• Post positions to niche or targeted job sites as requested and helpmaintainposting records and confirmations.

• Coordinate candidatelogistics such as relocation support with third-party vendors and candidate travel reimbursements when applicable.

• Maintain trackers and basic reporting related to scheduling onboarding and process timelines to support operational visibility and continuous improvement.

• Use Microsoft 365 tools (Outlook Word Excel PowerPoint) effectively to manage communication scheduling and documentation.

• Proven ability to manage multiple priorities meet deadlines and stay organized under pressure.

Required Qualifications

• High school diploma or equivalent.

• 2 years of administrative coordination or professional experience in a fast-paced environment.

Preferred Qualifications

• Bachelors degree.

• Experience with Workday or another applicant tracking system.

• Prior experience in recruiting HR support onboarding or talent operations.

• Experience interacting with senior leaders or executive stakeholders.

• Familiarity with virtual interviewing tools (e.g. Rooster Microsoft Teams).

• Experience working with background check vendors (e.g. HireRight).

Work Environment

This is a U.S.-based remote role with occasional opportunities to support local recruiting events or interview days. The roleoperatesunder general supervision with clear processes for routine work andadditionalguidance provided for new or complex situations.

At ICF we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process.

However we understand that some candidates may require accommodationthat involves the use of AI. Ifsuch anaccommodation is needed candidates are instructed to contact us in advance at. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.