TA Operations Coordinator
Job Location:
Somerville, NJ - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
As one of the final steps before an employee joins Mass General Brigham the Talent Acquisition Operations Coordinator function plays a critical role in protecting candidates patients employees and MGB by ensuring pre-employment and compliance requirements are completed accurately and in accordance with organizational and regulatory standards. Through careful review verification and coordination the team helps mitigate risk while supporting a safe and positive transition into employment.The Pre-Boarding team manages the activities required before a new hire or internal employee can begin work in a new role. Responsibilities include background checks employment and education verification I-9 compliance licensure review ensuring occupational health clearances employment authorization review and other role-specific requirements. The team partners closely with hiring departments Human Resources Occupational Health Services and other stakeholders to ensure a timely compliant and seamless onboarding experience.
Qualifications
Education
- High School Diploma or Equivalent required
- Associates Degree Human Resources Management preferred
Experience
- Experience in talent acquisition recruitment coordination or HR operations. 2-3 years preferred
Knowledge Skills and Abilities
- Ability to work independently prioritize competing responsibilities and manage a high-volume workload in a fast-paced environment.
- Strong organizational and time-management skills with the ability to consistently meet deadlines and adapt to changing priorities.
- Proven ability to communicate proactively clearly and professionally with candidates hiring departments Human Resources and other stakeholders.
- Exceptional attention to detail and commitment to maintaining compliance with organizational policies and regulatory requirements.
- Ability to exercise sound judgment take initiative and escalate issues appropriately when needed.
- Demonstrated ability to learn and navigate multiple systems and technologies while understanding how business processes interact across platforms.
- Strong analytical and problem-solving skills with the ability to identify process gaps troubleshoot issues and ensure all required pre-employment activities are completed accurately and timely.
- Knowledge of U.S. employment authorization requirements and documentation including familiarity with I-9 compliance and employment eligibility verification processes preferred.
Hybrid Schedule:
- 8am-4:30pm // Monday - Friday
- Onsite days at Newton-Wellesley Hospital are based on business needs (1-2x/month)
- A quiet secure compliant workspace is required for remote workdays and will be viewed and confirmed via Microsoft Teams Video on day 1 for all remote hires
- HR will ensure that candidates have a HIPAA-compliant workspace (a dedicated private workspace with a lockable file cabinet that is free from distraction and separate from others)
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$19.81 - $28.30/HourlyGrade
3EEO Statement:
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
