Supply Chain Coordinator Tulsa

Primary Responsibilities -

• Match purchase orders receipts packing slips receiving records and supplier invoices.
• Verify quantities pricing taxes payment terms coding and supplier information.
• Identify and resolve invoice pricing quantity receiving coding and documentation discrepancies.
• Coordinate credits adjustments corrections and replacement documentation.
• Track invoices approvals purchase orders and outstanding issues to support timely payment.
• Follow up on missing paperwork and unresolved discrepancies.
• Communicate with suppliers Purchasing Receiving Warehouse Accounting Operations and other internal teams.
• Maintain accurate electronic and paper records.
• Monitor order and material status and escalate issues that could affect deliveries or operations.
• Maintain accurate information in ERP accounting purchasing and inventory systems.
• Support reporting audits inventory activities cycle counts and other supply chain administrative processes.
• Help improve documentation accuracy payment efficiency and supply chain reliability.
• Follow company policies quality requirements safety procedures and applicable regulations.

Secondary Responsibilities -

• Support purchasing inventory logistics and materials management activities as needed.
• Assist with supplier record maintenance onboarding documentation and supplier information updates.
• Prepare reports related to invoices purchase orders discrepancies receiving and payment status.
• Support invoice aging reviews and follow up on pending approvals or documentation.
• Assist with internal and external audits by retrieving and organizing supporting records.
• Support ERP data accuracy including purchase orders item records inventory transactions and supplier information.
• Participate in process improvement standardization and cost-control initiatives.
• Assist with inventory accuracy warehouse documentation and cycle-count programs.
• Coordinate with relevant teams to support timely material availability and order fulfillment.
• Perform other related duties as assigned.

Required Qualifications -

• High school diploma or equivalent.
• Experience in accounts payable administrative support purchasing inventory logistics or supply chain preferred.
• Strong attention to detail organization and follow-through.
• Ability to compare reconcile and analyze information across multiple documents and systems.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office particularly Excel.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and follow-up skills.
• Ability to work effectively with suppliers and cross-functional teams.

Preferred Qualifications -

• Experience with ERP accounting purchasing or inventory management systems.
• Experience in oil and gas manufacturing industrial equipment or field-service operations.
• Familiarity with three-way matching receiving processes invoice workflows and supplier documentation.
• Knowledge of inventory control purchasing procedures and supply chain operations.
• Experience supporting audits cycle counts or process improvement initiatives.