Student Services Secretary

STUDENT SERVICES SECRETARY

REPORTS TO: Junior-Senior High School Principal & Counseling Director
PAY TYPE: Hourly Non-Exempt Classified Non-Supervisory
PAY RATE: Starting at $15 / hr.
BENEFITS: Eligible (see attachment for details)
SCHEDULE: 194 Days Full-Time; 7.5 hrs. / day

This position will remain posted until filled. All qualified and interested applicants are encouraged to apply.

DUTIES AND RESPONSIBILITIES:

• Student Records: Schedules student and parent appointments with counselors as well as 504 meetings (including preparing updated transcripts grades and attendance copies). Processes student registrations enrollments and withdrawals. Compiles data and runs reports for counselors and principals including grade checks for new MTSS and at-risk students.
• Communication & Office Support: Answers calls routes messages and manages correspondence for the counseling department. Greets students parents and visitors at the front desk. Distributes announcements letters and reports to staff and families.
• College & Career Support: Organizes visits with college representatives and military recruiters. Collects and processes college and scholarship applications and prepares/distributes scholarship information.
• Testing Logistics: Assists with state and standardized testing administration. Prints and organizes room rosters testing tickets attendance sheets proctor schedules and classroom instruction packets. Assists with accommodation rosters late student check-ins makeup testing logistics and front-desk coverage to maintain a quiet testing environment.
• Event Coordination: Assists in organizing orientation nights awards ceremonies FAFSA nights career fairs and CTE field trips (including form distribution teacher/parent communication and student reminders).
• General Support: Performs other job-related tasks as assigned by administration.

JOB SPECIFICATIONS:

• Education Training and Experience Required:
  • High School Diploma or GED Equivalent
  • Prior administrative or office support experience preferred
• Knowledge Skills Abilities and Worker Characteristics:
  • Proficiency in office software state online reporting portals and record management systems
  • Strong organizational multi-tasking and communication skills to handle multi-faceted event and testing logistics
  • Exceptional customer service and interpersonal skills for greeting visitors and coordinating with staff parents and students

WORKING CONDITIONS:

• Position works indoors in a typical school office setting
• May work near others often within a few feet
• May occasionally be exposed to noise levels that are distracting

The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees may be requested to perform job-related tasks other than those specifically outlined in this description. This job description is subject to change at any time at the discretion of West Lafayette Community School Corporation.