Staff Assistant I

Site: The Brigham and Womens Hospital Inc.

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary
Performs basic to general secretarial or clerical duties related to the department functions. Receive telephone calls and personal callers handling inquiries independently or directing to another party. Receives incoming mail and email; answers routine correspondence. Maintains daily calendar and make appointments. Types letters runs reports maintains or assists in maintaining files and records. Other related items as required. This is an entry-level support role.

Does this position require Patient Care No

Essential Functions
-Perform administrative duties for an individual group or department.
-Prepare reports meeting minutes and correspondence.
-Create and edit documents spreadsheets and presentations.
-Manage schedules arrange appointments and itineraries.
-Coordinate meetings travel conference calls and complete expense reports.
-Answer and transfer phone calls.
-Remain knowledgeable of business unit policies.
-Maintain departmental files records and documentation.
-Monitor and respond to emails phone calls and inquiries.
-Assist with onboarding training coordination and employee record management.
-Process purchase requests invoices and other administrative transactions.
-Track departmental projects deadlines and action items.
-Support compliance with organizational policies and procedures.
-May make contacts of a sensitive complex and confidential nature.
-May work for one or several department professionals division heads officers or managers.
-Entry-level support role; performs routine tasks as directed and under close supervision.

Education
High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree
No

Licenses and Credentials

Experience
Administrative Assistant or Secretarial Experience 0-1 year preferred

Knowledge Skills and Abilities
- Basic understanding of office procedures including filing copying scanning printing and faxing.
- Basic Proficiency in MS Office.
- Ability to use phone system.
- Managing ones own time and the time of others.
- Strong verbal & written communication skills.
- Strong customer service skills.
- Strong interpersonal written and oral skills.
- Ability to use standard office equipment.

Onsite

75 Francis Street

40

Regular

Day (United States of America)

Pay Range

$17.71 - $24.28/Hourly

Grade

2

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

2200 The Brigham and Womens Hospital Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .