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Staff Assistant, Event Operations and Experience
Job Location:
Job Location:
Miami Gardens, FL - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
29 September 2026 (Yesterday)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Staff Assistant Event Operations and Experience
Department: F1 Event Operations
Direct Supervisor:Overlay Designer and Infrastructure Specialist
Status: Full-time
Summary:
The Formula 1 Hard Rock Miami Grand Prix has rapidly established itself as one of the premier sporting and entertainment events in the world. The Event Operations team is responsible for the planning procurement execution and implementation of temporary infrastructure venue overlay and major site assets that bring the event experience to life. The Fan Experience team is responsible for curating the campus fan experience through our ticketed hospitality product design FF&E procurement campus experience activations and general fan welfare.
The Staff Assistant Event Operations & Experience will provide critical operational and experiential support across procurement stakeholder communications vendor coordination and event logistics. This role will serve as a key liaison between internal departments and external partners helping ensure projects are delivered efficiently accurately and on schedule in a fast-paced high-profile event environment.
Location:
- This is a full-time position based on site at Hard Rock Stadium in Miami Gardens FL
Responsibilities:
- Support the planning and execution of venue operations overlay and temporary infrastructure projects for the Formula 1 Hard Rock Miami Grand Prix
- Support procurement and inventory management for supplemental fan experience event assets including FF&E signage and other event-related resources
- Support the hospitality design and look and feel through the creative process and on-site load in and execution
- Coordinate communications and information distribution to internal departments contractors vendors and event stakeholders
- Develop maintain and distribute operational documents including maps logistics guides vendor information packets and site communication materials
- Serve as a primary point of contact for vendors regarding access procedures credentialing requirements delivery schedules laydown areas and site logistics
- Track project deliverables and assist with maintaining event timelines budgets and operational documentation
- Assist with vendor onboarding contract administration purchase orders and invoice reconciliation
- Support event command center operations and troubleshooting efforts during event build event week and breakdown periods
- Maintain organized documentation records and reporting processes to support departmental objectives
- Provide on-site operational support during event load-in event operations and load-out activities
Qualifications:
- Excellent communication and interpersonal skills with the ability to build relationships and collaborate effectively across cross-functional teams and external vendors
- Ability to manage multiple projects at once with on-time design deliverables and deadlines met
- Team-player creative solution-oriented driven and passionate
- Strong analytical and problem-solving skills with the ability to prioritize in a high-stakes fast-paced environment
- Ability to work a flexible schedule with higher demand from January May including weekends and evenings depending on event needs
- Self-starter and a forward thinker with a desire to collaborate in a team-based culture
- Proficiency in Microsoft Office Suite including Excel Outlook PowerPoint and Teams
- Experience working in live events sports entertainment venue operations or large-scale festivals
- Familiarity with procurement processes budget tracking and vendor management
- Experience reading site plans construction drawings or operational maps
- Working knowledge of AutoCAD Bluebeam SketchUp or similar design and project management tools
The Miami Dolphins Hard Rock Stadium and South Florida Motorsports are proud to be Drug-Free Workplaces. Offers of employment are contingent on successful completion of drug and background screening.
It is the policy of the Company to provide equal employment opportunities to all employees and applicants for employment without regard to race color religion sex national origin age disability marital status military status genetic information sexual orientation gender identity or expression or other status protected by applicable federal state or local law.
Required Experience:
Staff IC
About Company
Ticket, parking, and campus information for the Formula 1 Crypto.com Miami Grand Prix, taking place May 1 - 3, 2026 at the Miami International Autodrome.
