Sr. Administrative Assistant, SRS

Azenta Life Sciences is a market leader in automated bio sample management solutions andmultiomicsservices across areas such as drug development clinical and advanced cell therapies for the industrys top pharmaceutical biotech academic and healthcare institutions globally.

Within Azenta the Sample Repository Services (SRS) business provides industry-leading biobanking sample storagelogistics laboratory services and specimen management solutions that help customers safeguard and maximize the value of their critical biological materials.

How Youll Add Value:

TheSeniorAdministrative Assistant SRS plays a vital role in fostering a positive and productive workplace by managing daily sitelogistics coordinating employee engagement initiatives and ensuring that the physical work environment supports the needs of both staff and visitors.

What Youll Do:

Calendar & Executive Support

• Manage andmaintainthe VP/GMs calendar including scheduling meetings resolving conflicts and coordinatinglogisticsacross multiple time zones as needed

• Proactivelyanticipatescheduling needs and providetimelyreminders and preparation materials to ensure executive readiness for all engagements

• Meeting management andgovernance

• Taking meeting notes andcapturedecisions and actions

• Manage quarterly SRS Global Town but not limited to coordinating thepresentersand presentations managing attendance communication and attendee questionsas well as sending post-eventcommunications

Conference Room & Facility Management

• Oversee site conferenceroomreservations ensuringequitableaccess proper setup and availability of required technology and materials for all meetings and events

• Set up conference rooms for training sessions andspecial events including audio/visual equipment seating arrangements printed materials and refreshments

• Conduct routine inspections of conference spaces to ensure rooms are clean well-maintained and properly stocked at all times

Procurement & Supply Management

• Order and coordinate delivery of training materials supplies and team lunch arrangements in support of departmental activities and meetings

• Manage site-wide office supply inventory including ordering receiving and distribution;maintainpar levels to prevent shortages

• Manage and stock the site cafeteria and snack areas coordinating with vendors and internal stakeholders to ensure consistent availability of approved items and adherence to budget guidelines

Communications

• Administer andmaintainsite email distribution lists ensuring accuracytimelyupdates and compliance with organizational communication policies

• Proofreadanddisseminatesite-wide communications on behalf of leadership asrequired

Employee Engagement & Events

• Plan and executequarterlyemployee engagement luncheons including coordination menuselection invitations and day-oflogisticsto foster a positive and connected workplace culture

• Serve as the primary organizer for the annual employee holiday party managing all aspects from budgeting and venue selection to vendor coordination décor entertainment and post-event reconciliation

• Lead the planning and execution of the annual employee Summer Family Day event coordinating activities catering communications and on-sitelogisticsto deliver a memorable experience for employees and their families

• Coordinateadditionalsite events and recognition programs as directed by leadership ensuring seamless execution and positive employee experience

Visitor & Guest Services

• Serve as the first point of contact for all site visitors providing a professional warm and welcoming experience consistent with company culture and security protocols

• Coordinate visitorlogisticsincluding parking badging escorting and scheduling with internal hosts to ensure smooth and compliant guest experiences

What You Will Bring:

Education & Experience

• Minimum of5years of progressive administrative support experience with at least 2 years supporting senior leadership level degree or higher in Business Administration Office Management or a related field preferred

• Proven experience coordinating large-scale events employee engagement programs or similar initiatives

Skills & Competencies

• Advancedproficiencyin Microsoft Office Suite (Outlook Word Excel PowerPoint Teams Co-Pilot) and calendar management platforms

• Exceptional organizational and time management skills withdemonstratedability to manage competing priorities and meet deadlines without sacrificing quality

• Strong written and verbal communication skills including the ability to communicate professionally with all levels of the organization

• High degree of discretion and confidentiality when handling sensitive information

• Collaborative team player witha customer-service orientation and a proactivesolutions-focused approach

• Ability to stand lift and move supplies or event materials (up to 25 lbs.) asrequiredto support site operations

Join us and help enable lifechanging discoveries by keeping critical life science systems running reliablyevery day.

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Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race color age religion gender sexual orientation gender identity national origin disability or veteran status.

The posted pay range for this position is an estimate based on current market data and internal pay structure. Final compensation may vary above or below this range depending on factors such as experience education (including licensure and certifications) qualifications performance and geographic location among other relevant business or organizational needs.